Administrative Assistant Job at Robert Half (Saint Louis)

Administrative Assistant

We are looking for an Administrative Assistant to support a busy Property Manage...

Location

United States , Farmingdale

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of administrative support experience in an office environment
Strong organizational skills with the ability to manage multiple tasks and shifting priorities effectively
Clear written and verbal communication skills for working with Property Managers, support staff, and vendors
Proficiency with Microsoft Word and Excel, along with the ability to learn database and property management systems
Accurate data entry skills and close attention to detail when reviewing invoices, requisitions, and supporting records
Ability to work independently, take initiative, and follow through on assigned tasks
Comfortable working in a permanent Monday through Friday onsite role in Farmingdale, New York

Job Responsibility

Review incoming invoices each day, confirm that related work orders were issued and completed, and verify supporting documentation before processing
Enter invoice details and related records into Yardi and internal tracking tools, ensuring information is accurate
Process requisitions submitted by Property Managers by recording key information in the appropriate systems and maintaining organized documentation
Create service tickets for appliance and building repair requests, route them to approved subcontractors, and monitor progress through completion
Coordinate with Property Managers and support staff to follow up on outstanding repairs, materials orders, and open administrative items
Maintain vendor insurance documentation by uploading and organizing records in company systems and providing backup support when needed
Assist with ordering building materials and tracking related administrative details to support maintenance and property operations
Provide general office and administrative support to the department, including data entry and communication with internal teams and vendors

What we offer

Medical, vision, dental, and life and disability insurance
Company 401(k) plan
Free online training

Fulltime

New

Administrative Assistant

We are looking for an Administrative Assistant to support daily operations throu...

Location

United States , Chicago

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in administrative support, office coordination, or a similar detail-driven role
Strong data entry skills with the ability to work accurately across large volumes of information
Proficiency in preparing and processing documents with careful attention to formatting and detail
Clear and effective written and verbal communication skills for client interactions
Ability to manage multiple tasks effectively while meeting deadlines in a fast-paced environment
Familiarity with civil litigation terminology or documentation is preferred
Understanding that this position is administrative in nature and not a legal secretary or paralegal role

Job Responsibility

Enter and maintain high volumes of information with a strong focus on accuracy and completeness
Review, organize, and process administrative data to keep records current and accessible
Prepare, format, and produce documents needed for day-to-day business activities
Serve as a point of contact for clients, providing timely and clear communication
Track, update, and manage files related to civil litigation matters as assigned
Support the team with general administrative coordination to help maintain efficient workflows

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support daily o...

Location

United States , Lawrence

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in an administrative, office support, or receptionist role
Demonstrated ability to manage administrative assistance tasks in a detail-oriented office environment
Experience handling inbound phone calls and communicating clearly with callers and staff
Strong data entry skills with a consistent focus on accuracy and timeliness
Comfortable performing reception and front-desk duties while managing multiple priorities
Proficiency with standard office practices and general administrative procedures
Strong organizational skills and the ability to work independently in a fast-paced setting

Job Responsibility

Manage day-to-day administrative activities to keep the office organized, responsive, and running efficiently
Answer incoming calls courteously, direct inquiries to the appropriate contacts, and provide accurate information when needed
Welcome visitors and handle front-desk responsibilities with a courteous and detail-oriented approach
Enter, update, and maintain records with a high level of accuracy and attention to detail
Prepare, organize, and distribute documents, files, and other administrative materials as needed
Support office coordination by scheduling meetings, tracking routine tasks, and following up on administrative requests
Maintain orderly filing systems and ensure important information is easy to access when required

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Administrative Assistant

We are looking for a dependable Administrative Assistant to support day-to-day o...

Location

United States , Maitland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 1 year of administrative or office support experience
Strong data entry skills with careful attention to detail and accuracy
Ability to manage paper and digital documents in an organized manner
Comfortable reviewing forms and vendor records for completeness and compliance
Strong communication skills for answering calls and supporting office interactions
Willingness to work fully on-site in Maitland, Florida with no remote work option
Ability to work effectively in a team-oriented environment
Basic familiarity with administrative office tasks, receptionist support, or light accounting-related coordination

Job Responsibility

Process incoming invoices by scanning documents, organizing records, and entering payment-related information into internal systems
Maintain orderly filing systems for invoices and other administrative documents to support efficient retrieval and recordkeeping
Review vendor paperwork to confirm required items are current and complete, including insurance documentation, tax forms, and business licenses
Provide general administrative support to the department through accurate data entry and routine office coordination
Handle inbound calls and assist with front-desk or receptionist-related duties in a courteous and attentive manner
Work closely with team members in a collaborative office setting to help keep daily administrative activities on track
Support accounting-related administrative tasks as needed, without requiring formal accounting expertise
Follow established office schedules and procedures while completing assigned work within regular business hours

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Administrative Assistant

We are looking for a highly organized Administrative Assistant to support daily ...

Location

United States , Solon

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of administrative support experience, preferably in construction, contracting, or a similar fast-paced industry
Strong working knowledge of Microsoft Office, including Word, Excel, Outlook, and general spreadsheet management
Ability to handle inbound calls, front office responsibilities, and routine administrative tasks with professionalism
Experience with data entry, document management, and maintaining accurate records in a deadline-driven setting
Familiarity with construction terminology, job documents, and project workflows is strongly preferred
Exposure to QuickBooks, including contractor-focused versions such as QuickBooks Enterprise, is a plus
Excellent organizational skills, attention to detail, and the ability to manage multiple priorities effectively

Job Responsibility

Coordinate day-to-day office activities to ensure administrative processes run smoothly in support of construction operations
Assist project managers and leadership by preparing, organizing, and maintaining job-related documents, reports, and correspondence
Answer incoming calls, greet visitors, and serve as a reliable point of contact for office communications
Enter, update, and verify data across spreadsheets, internal records, and project documentation with a high level of accuracy
Scan, file, and manage paper and digital documents so information remains accessible, current, and well organized
Support scheduling activities by tracking calendars, appointments, and project-related timelines for internal teams
Help maintain office and project records using Microsoft Office applications and, when needed, QuickBooks or related contractor-focused software
Provide administrative support to field personnel and office staff by responding to requests and helping keep priorities moving forward

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Fulltime

New

Administrative Assistant

We are seeking a reliable and organized Administrative Assistant to support dail...

Location

United States , Boothwyn

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
Associate degree or administrative training preferred
Previous administrative assistant, office assistant, or construction office experience preferred
Strong organizational skills and attention to detail
Excellent written and verbal communication skills
Proficiency with Microsoft Office, including Word, Excel, and Outlook
Ability to multitask, prioritize, and work in a fast-paced environment
Professional demeanor and customer service skills

Job Responsibility

Answer and direct incoming phone calls, emails, and visitor inquiries
Provide general administrative support to office staff and project teams
Prepare, organize, and maintain project files, contracts, correspondence, and other documentation
Assist with scheduling meetings, appointments, and project-related calendars
Support data entry, filing, scanning, and recordkeeping activities
Track invoices, purchase orders, and vendor documentation
Help coordinate subcontractor paperwork, insurance certificates, and compliance documents
Assist with preparing bid packages, proposals, and project reports
Maintain office supplies and support general office organization
Communicate with clients, vendors, subcontractors, and internal team members in a professional manner

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support daily o...

Location

United States , Silver Spring

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in an administrative, office support, or receptionist-focused role
Strong written communication skills with the ability to create organized meeting notes and minutes
Comfortable handling mail distribution, shipping tasks, and related administrative follow-through
Ability to manage multiple priorities, stay organized, and meet deadlines in a busy office setting
Strong phone presence and experience handling inbound calls or front-desk inquiries
Proficiency with general office tasks such as scheduling, data entry, and document preparation
Strong attention to detail and a dependable approach to completing routine administrative work

Job Responsibility

Manage day-to-day administrative support activities to help the office operate smoothly and efficiently
Prepare, organize, and send outgoing correspondence and packages using provided shipping information and labels
Collect, sort, and distribute incoming mail from building mail areas and ensure timely delivery to the appropriate recipients
Attend meetings to capture key discussion points and produce clear, accurate meeting minutes for follow-up
Coordinate meeting logistics, including scheduling support, note preparation, and conference call arrangements as needed
Respond to phone calls and general inquiries in a clear and courteous manner while assisting visitors and internal staff
Perform data entry and maintain administrative records with a high level of accuracy and confidentiality

What we offer

Medical, vision, dental, and life and disability insurance
company 401(k) plan

Fulltime

New

Administrative Assistant

We are looking for an Administrative Assistant to provide dependable operational...

Location

United States , Camden

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in an administrative, office support, or receptionist-focused role
Strong data entry skills with the ability to manage detailed information accurately
Confidence using computers and learning new databases or office systems quickly
Strong verbal and written communication skills for interacting with customers, vendors and staff
Ability to manage multiple tasks, stay organized, and meet deadlines in a busy office setting
Experience answering inbound calls and providing responsive customer service
Availability to work onsite in Camden, New Jersey

Job Responsibility

Enter and update information in internal systems with a high level of accuracy and attention to detail
Organize, maintain, and review departmental records so documentation remains complete and easy to access
Provide administrative support to department leadership and assist with routine office coordination needs
Communicate with vendors and customers regarding required forms, missing documents, and general status updates related to their account
Respond to incoming phone calls and direct questions to the appropriate team members in a courteous and attentive manner
Support tracking documentation and helping move requests through the office workflow
Handle general clerical tasks such as filing, scanning, document preparation, and other office support activities as needed

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