Administrative Assistant Job at Robert Half (Norwalk)

Administrative Assistant

Robert Half

Location:
United States , Norwalk

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

We are looking for a detail-oriented Administrative Assistant to join our team in Norwalk, Connecticut. In this role, you will provide comprehensive administrative support across multiple departments to ensure smooth operations and effective coordination. As part of the Finance & Operations team, you will engage in diverse tasks ranging from office management to project-related responsibilities. This is a long-term contract position within the non-profit sector.

Job Responsibility:

Manage daily office operations, including maintaining supplies, overseeing conference room maintenance, and coordinating site access for staff and visitors
Assist with contract reviews and facilitate the completion of necessary agreements under the guidance of your supervisor
Coordinate annual charity registration updates and charity rating agency communications in collaboration with your supervisor
Handle the renewal process for organizational insurance policies, ensuring timely and accurate submissions
Design and oversee IT onboarding and offboarding processes for new and departing staff
Serve as a liaison with IT support to address user setups and basic helpdesk needs, while maintaining clear communication with staff
Process invoices and support financial tasks as directed by your supervisor
Organize and manage staff anniversary gifts and recognition efforts in partnership with the HR department
Support the Development team by uploading donor acknowledgment letters into the donor management system
Provide administrative assistance to the Medical team, including scheduling meetings, preparing agendas, and tracking follow-up items for various team projects

Requirements:

Proven experience in administrative roles, preferably within a non-profit setting
Strong skills in office management, organization, and multitasking
Proficiency in handling contracts, financial invoices, and insurance renewals
Familiarity with IT onboarding/offboarding processes and basic helpdesk coordination
Excellent communication abilities for liaising with departments and external vendors
Competence in donor management systems and data entry tasks
Ability to work collaboratively across multiple teams and adapt to evolving priorities
Proficiency in Microsoft Office Suite and other relevant software tools

What we offer:

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:
March 13, 2026

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