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Administrative Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Houston

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for a detail-oriented Administrative Assistant to join our team in Houston, Texas. In this Contract to permanent position, you will play a pivotal role in supporting operational and clerical tasks within an industrial environment, ensuring smooth communication and accurate documentation across departments. This role requires proficiency in various software applications and a strong commitment to maintaining high standards of organization and accountability.

Job Responsibility:

  • Coordinate internal communication using tools like Outlook and Teams to ensure timely updates across departments
  • Maintain and organize technical documentation, customer records, and job-related files
  • Analyze data and prepare reports utilizing Microsoft Excel, PowerPoint, and Adobe software
  • Process and verify work orders, ensuring all required engineering and supporting documents are accurate and complete
  • Update job statuses in company systems and validate labor entries to support cost tracking
  • Attend production meetings to provide proactive updates and follow up on pending action items
  • Assist with shipping coordination by confirming job completion and finalizing required documentation
  • Escalate risks related to schedules or documentation gaps to leadership promptly
  • Support invoicing preparation by verifying job milestones and customer approvals
  • Generate correspondence and maintain accurate records using Microsoft Word and Outlook

Requirements:

  • Proven organizational and multitasking skills in a fast-paced environment
  • Experience working with ERP systems, preferably Global Shop
  • Proficiency in Microsoft Office Suite, including Excel, Word, PowerPoint, Outlook, and Teams
  • Familiarity with Adobe editing software for documentation purposes
  • Ability to interpret basic technical documentation and ensure accuracy
  • Strong communication skills with attention to detail
  • Prior experience in administrative roles within manufacturing, industrial, or related environments preferred
  • Understanding of production processes and ability to contribute to operational efficiency
What we offer:
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:
March 21, 2026

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