Administrative Assistant

• Organize and manage prebill edits submitted by attorneys, ensuring proper recordkeeping and accessibility
• Communicate with attorneys to follow up on missing prebill edits, tracking and resolving outstanding items
• Apply corrections to prebills using electronic billing systems, including updating narratives, splitting time entries, and adjusting client and matter information
• Address attorney inquiries about prebills and coordinate with timekeepers to resolve questioned entries
• Proofread prebills to ensure compliance with organizational billing guidelines and accuracy
• Distribute revised bills to attorneys for final approval, making additional adjustments as necessary
• Respond to client inquiries regarding invoices and resolve any related concerns
• Set up new clients and timekeepers in the billing system, maintaining accurate client data and applying billing rates
• Monitor released time entries and follow up with timekeepers to meet deadlines
• Maintain effective communication and collaboration to ensure billing processes are completed efficiently

• Proven experience in administrative assistance or a similar role
• Proficiency in Excel and strong numerical skills
• Exceptional attention to detail with a focus on accuracy in data entry
• Ability to efficiently manage multiple tasks and meet deadlines
• Strong communication skills to interact effectively with attorneys, clients, and team members
• Familiarity with billing systems and processes, preferably within a law firm setting
• Capable of working independently and maintaining a high level of organization

Prior experience with legal billing is a plus but not required

• medical, vision, dental, and life and disability insurance
• eligible to enroll in our company 401(k) plan