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Administrative Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Aliso Viejo

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for a dedicated Administrative Assistant to join a boutique interior design firm based in Aliso Viejo, California. This Contract to permanent position offers a unique opportunity to contribute to the operational efficiency of creative design projects while supporting key administrative and financial processes. The ideal candidate will excel in organization, communication, and multitasking, ensuring smooth project and office workflows.

Job Responsibility:

  • Communicate professionally with clients, vendors, and contractors to confirm orders, delivery schedules, and payment arrangements
  • Assist in the creation of proposals, formatting documents, and preparing presentation materials for design projects
  • Coordinate schedules for meetings, site visits, and client calls to ensure seamless project management
  • Provide administrative support to the design team, organizing files, correspondence, and documentation for easy access
  • Work closely with accounting and design teams to resolve billing discrepancies and keep records up to date

Requirements:

  • Minimum of 2 years of experience in administrative or accounting support roles
  • Strong attention to detail and accuracy in tasks such as billing, data entry, and record management
  • Exceptional written and verbal communication skills
  • Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
  • Highly organized with excellent multitasking abilities and a proactive approach
  • Team-oriented mindset with a focus on collaboration and problem-solving

Nice to have:

  • Familiarity with interior design or creative industries is a plus
  • Experience with design or accounting software like Houzz Pro is a plus
What we offer:
  • Medical, vision, dental, and life and disability insurance
  • Eligible to enroll in company 401(k) plan
  • Access to top jobs, competitive compensation and benefits
  • Free online training

Additional Information:

Job Posted:
January 15, 2026

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