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Randstad Logo Randstad · Office Administration

Administrative Assistant

Canada, Caledonia 40000.00 - 45000.00 CAD / Year · Job Posted June 01, 2026
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Job Description

Are you an organized, client-focused administrative professional looking to grow your career within the financial services sector? We are currently seeking a dynamic Administrative Assistant to join an established retirement and financial planning firm. Since 1983, our focus has been helping individuals secure their futures by delivering tailored financial solutions based on their unique individual circumstances. In this role, you will be the administrative backbone of our office, ensuring exceptional client experiences and providing vital operational support to our financial planning team. If you are a proactive self-starter with excellent attention to detail and a passion for teamwork, we want you on our team!

Job Responsibility

  • Act as a key point of contact, communicating professionally with clients, prospective clients, and various financial institutions
  • Draft, review, and distribute professional emails, formal letters, faxes, and required financial forms
  • Provide administrative assistance with the processing of day-to-day financial transactions
  • Assist in the planning, creation, and execution of educational seminars and other corporate marketing activities
  • Maintain up-to-date client files, manage internal contact lists, and document all client- and business-related activities
  • Maintain the physical and electronic filing systems, uphold standard office procedures, and complete collaborative team tasks as needed

Requirements

  • Prior experience working as an administrative assistant, executive assistant, or office assistant is considered a strong asset
  • Advanced knowledge of the Microsoft Office Suite, specifically Excel, Word, and PowerPoint
  • Exceptional written and verbal communication skills with a strong emphasis on professional etiquette
  • Excellent time management and organizational skills, with a proven ability to prioritize heavy workloads and consistently meet strict deadlines
  • Acute attention to detail paired with strong analytical and problem-solving capabilities
  • A positive attitude, a strong willingness to learn, and the ability to work independently while taking proactive initiative
  • High capacity to adapt quickly to changing environments and shifting priorities

What we offer

  • 2 weeks vacation
  • Small collaborative team
  • Benefits
  • Free onsite parking
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