Administrative Assistant Job at Robert Half (Baltimore)

Administrative Assistant

We are looking for a dependable Administrative Assistant to support day-to-day o...

Location

United States , Seeley

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an administrative support, office assistant, or similar role is preferred
Demonstrated ability to manage multiple responsibilities while remaining organized and efficient
Strong attention to detail with a consistent focus on accuracy in documents and data entry
Ability to learn new information quickly and apply it effectively in daily work
Comfortable working in a fast-paced environment with changing priorities
Proficiency with Microsoft Word, Excel, and Microsoft Teams
Strong verbal and written communication skills, including clear and courteous phone etiquette

Job Responsibility

Prepare and assemble printed materials, packets, and supporting documents for daily business needs
Create and process purchase orders carefully, ensuring information is complete and accurate
Provide broad office support by assisting with routine administrative tasks and team requests
Handle inbound calls and front-desk style duties professionally while directing inquiries appropriately
Maintain organized files, records, and documentation so information is easy to retrieve when needed
Enter data into office systems with a high level of accuracy and attention to detail
Balance competing priorities and complete assignments on time in a busy office setting

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Administrative Assistant

We are looking for an experienced Administrative Assistant to provide senior-lev...

Location

United States , Middleburg Heights

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
5–7 years of administrative support experience, preferably in a senior office or executive-facing capacity
Prior experience supporting executives or leadership teams is strongly preferred
Strong verbal and written communication skills with the ability to interact professionally across all levels of an organization
Proficiency in Microsoft Word, Excel, and PowerPoint, along with comfort using standard office computer applications
Demonstrated ability to manage time effectively, work independently, and balance multiple assignments
Strong organizational skills with the ability to maintain accurate records and protect confidential information
Customer service mindset and effective interpersonal skills, with the ability to provide guidance or basic support to others when needed.

Job Responsibility

Coordinate day-to-day administrative operations, including office supply tracking, document organization, and support for routine clerical activities
Create and revise business documents such as correspondence, reports, invoices, memos, and financial materials with a high level of accuracy
Maintain organized filing and records systems to ensure corporate documents and reports are easy to access and properly stored
Review incoming communications and materials, assess urgency or relevance, and route information to the appropriate parties
Schedule meetings and assemble agendas, materials, and logistics for leadership, committee, and board-related sessions
Assist with basic bookkeeping and administrative reporting tasks to support office operations and documentation needs
Provide thorough support to executives and internal stakeholders by responding to requests and following through on administrative priorities
Handle scanning, copying, and related document-processing tasks while preserving confidentiality and organization standards.

What we offer

Medical, vision, dental, and life and disability insurance
Company 401(k) plan

Administrative Assistant

We are looking for an organized Administrative Assistant to support benefit-rela...

Location

United States , Manorville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in administrative support, office coordination, or a similar clerical role
Ability to manage detailed records, complete forms accurately, and maintain organized documentation
Strong communication skills with the ability to interact professionally with government agencies, staff, and stakeholders
Proficiency in data entry, document tracking, and general office administrative tasks
Comfortable handling inbound calls and providing front-office or receptionist support when needed
Strong attention to detail and the ability to follow through on multiple time-sensitive assignments
Experience working with benefits administration, eligibility documentation, or public assistance programs is preferred
Ability to maintain confidentiality and exercise sound judgment when working with sensitive personal and financial information

Job Responsibility

Coordinate with agencies such as Social Security, Medicaid, and the Veterans Administration to help maintain ongoing benefits eligibility for program participants
Prepare, submit, and track benefit applications, renewals, and recertification paperwork while ensuring required information is complete and accurate
Update agency records when changes occur in housing, income, or other eligibility-related circumstances, and verify related budget adjustments
Partner with accounting personnel and external benefit offices to confirm excess income is reported properly and resolved in a timely manner
Research payment issues, assist with lump-sum Social Security matters, and help address overpayment concerns through appropriate follow-up
Maintain organized files and supporting documentation for pooled trust records, insurance information, and other required administrative materials
Support program staff by answering questions related to eligibility, budgeting, and coverage records, helping protect continued access to benefits
Review benefit budgets and case details regularly, identify discrepancies, and take corrective action when documentation or reporting updates are needed
Monitor disability claim activity and Social Security redeterminations, following up on outstanding updates and completing required administrative steps
Perform general administrative support duties such as data entry, inbound call handling, reception coverage, account follow-up, and other assigned office tasks

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Administrative Assistant

We are looking to hire an administrative assistant with a 35 hour work week. Thi...

Location

Canada , Pointe-Claire

Salary:

45000.00 - 55000.00 CAD / Year

Randstad

Expiration Date

August 03, 2026

Requirements

Experience in Administration and Accounting
Bilingual (English and French) spoken and written
Well organized and conscientious
Nice touch with customers
Represent company professionally and efficiently
Reliable and able to work independently
Experience with QuickBooks software is a definite asset
Positive attitude and works well with others

Job Responsibility

Prepare and validate expense reports following travel carried out by our personnel
Collect and organize the contact information of customers that reached out to us
Prepare packages of information for our customers related to the renewal of their annual support program
Follow-up with vendors on outstanding orders that we have placed with them
Follow-up with customers regarding outstanding payments that are due to us
Help coordinate the service calls that our service technician carry out

What we offer

35 hours work week (in office)
Located in Pointe-Claire
Competitive salary
RRSP contribution
Benefits package
Well being days
Group outings
Training and support

Fulltime

Administrative Assistant

Our client is seeking a detail-oriented and organized Administrative Assistant t...

Location

United States , Minneapolis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
associate or bachelor’s degree preferred
Previous administrative, clerical, or office support experience preferred
Strong proficiency in Microsoft Office, including Word, Excel, Outlook, and PowerPoint
Excellent written and verbal communication skills
Strong organizational, multitasking, and time management abilities
Attention to detail and ability to maintain confidentiality
Professional demeanor and strong customer service skills

Job Responsibility

Provide administrative support to managers, teams, or departments
Answer phones, respond to emails, and direct inquiries appropriately
Schedule meetings, maintain calendars, and coordinate appointments
Prepare correspondence, reports, and other documents
File, scan, and organize records and office documents
Manage data entry and maintain accurate information in internal systems
Order office supplies and assist with general office coordination
Support special projects and other administrative duties as assigned

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Administrative Assistant

We are looking for a dependable Administrative Assistant to provide on-demand of...

Location

United States , Tampa

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in an administrative assistant, receptionist, or general office support role
Ability to answer inbound calls clearly and communicate effectively with internal and external contacts
Strong data entry skills with close attention to detail and accuracy
Comfortable managing multiple tasks and shifting priorities in a fast-paced office setting
Reliable attendance and the ability to begin contributing with minimal supervision or training
Proficiency with standard administrative tools and general office procedures
Detail-oriented demeanor, sound judgment, and a customer-focused approach to front-office support

Job Responsibility

Welcome visitors and serve as the first point of contact for the office, creating a welcoming and helpful experience
Manage incoming phone calls, direct inquiries to the appropriate contacts, and relay messages promptly and accurately
Perform day-to-day clerical support such as filing, document preparation, scheduling, and general office coordination
Enter and update information in internal records and spreadsheets with a strong focus on accuracy and completeness
Provide flexible administrative coverage as business needs arise, adjusting priorities to support changing office demands
Assist with routine receptionist functions, including monitoring shared areas and helping maintain an organized office environment
Support team operations by preparing correspondence, handling basic office documentation, and completing assigned administrative tasks on time

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Administrative Assistant

We are looking for an Administrative Assistant to join a CPA firm focused on bus...

Location

United States , Lakewood

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an administrative assistant, receptionist, or office support role
Strong ability to answer inbound calls and communicate clearly with clients and internal team members
Proficiency in data entry with consistent attention to accuracy and detail
Working knowledge of general administrative office procedures and front-desk support
Familiarity with QuickBooks and exposure to tax or accounting environments is preferred
Ability to manage multiple tasks, stay organized, and meet deadlines in an organized office setting
Comfortable using standard office software and handling confidential information with discretion

Job Responsibility

Manage day-to-day administrative activities to help the office operate efficiently and maintain an organized workflow
Welcome visitors, handle front-desk responsibilities, and respond to inbound calls with professionalism and excellent customer service
Enter, update, and maintain records with a high degree of accuracy across office and client-related documentation
Provide general clerical support such as scheduling, correspondence, filing, and preparing materials for internal use
Assist with QuickBooks-related administrative tasks and help organize financial or tax-related information for review
Support accounting and tax teams by tracking follow-up items and helping ensure action steps are documented and completed
Coordinate communication between staff and clients to keep requests, updates, and appointments moving smoothly

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support daily o...

Location

United States , Oakland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Strong ability to organize tasks, manage competing priorities, and maintain orderly records
Clear verbal and written communication skills for working effectively with staff, visitors, and external contacts
Experience providing administrative support in an office or front-desk environment
Proficiency with data entry and standard office applications, including word processing, spreadsheets, and email platforms
Familiarity with cloud storage systems and virtual meeting tools used in modern office settings
Ability to handle confidential information with professionalism and discretion
Dependable attention to detail and a consistent approach to completing work accurately

Job Responsibility

Coordinate day-to-day administrative activities to help maintain an efficient and organized office environment
Manage data entry, document filing, and record upkeep with a high degree of accuracy and attention to detail
Welcome visitors, respond to general inquiries, and provide attentive receptionist support in person and through phone or email communication
Prepare, format, and distribute correspondence, reports, and other routine office documents as needed
Schedule meetings, assist with calendar coordination, and support virtual meeting arrangements using common office technology tools
Monitor multiple assignments at once, adjust priorities as needed, and follow through on deadlines in a timely manner
Use office software, cloud-based file storage, and other administrative tools to maintain organized and accessible information
Support ongoing administrative processes and assist with updates to office procedures or digital workflows when required

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

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