Administrative Assistant

• Coordinate new employee setup by collecting required paperwork, organizing onboarding files, and ensuring timely completion of onboarding steps
• Administer identification badge requests and help arrange site access so employees are prepared for job assignments
• Maintain up-to-date personnel, vendor, and project records with careful attention to accuracy and confidentiality
• Complete high-volume data entry tasks, verifying information and correcting inconsistencies as needed
• Provide day-to-day administrative support for office staff and project teams, including general clerical and reception-related assistance
• Assist with accounts payable activities by entering invoice details, monitoring submissions, and supporting payment documentation
• Organize and track vendor files and project-related documents to improve accessibility and record retention
• Communicate with internal departments to help align office coordination with field operations and project needs

• Fluency in both Spanish and English is required
• Demonstrated ability to manage administrative work with strong accuracy and attention to detail
• Strong organizational skills with the ability to handle multiple tasks in a fast-paced environment
• Clear written and verbal communication skills and the ability to collaborate across departments
• Proficiency with Microsoft Excel and general office software applications
• Ability to perform high-volume data entry and maintain reliable records
• Prior experience in administrative support, office coordination, onboarding support, accounts payable, or a related area is preferred
• Experience working in construction, industrial, or similar operational environments is an advantage

Experience working in construction, industrial, or similar operational environments is an advantage

• Medical
• Vision
• Dental
• Life and disability insurance
• 401(k) plan