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Administrative Assistant

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Massachusetts Municipal Association

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Location:
United States , Marshfield

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

64845.30 USD / Year
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Job Responsibility:

  • Provide extensive customer support in person, vial email and telephone
  • Track and administer annual board and committee appointments and reappointments, including contacting members, tracking vacancies and preparing letters of appreciation
  • Track annual licenses and prepare renewal notices, track responses and prepare documents for Select Board
  • Prepare motions and PowerPoint presentation for Select Board meetings and town meetings
  • Prepare biweekly Select Board agenda and post meeting and agenda with the Town Clerk and on the town’s website
  • Attend Select Board meetings and prepare minutes for approval. Post minutes once approved
  • Prepare correspondence for Select Board and Town Administrator
  • Process requests for temporary licenses and coordinate with appropriate departments. Prepare for Select Board approval, distribute licenses and collect fees
  • Coordinate applications and registrations for Marshfield Fair and other events in town

Requirements:

  • Knowledge of department regulations, policies, programs and operations
  • knowledge of office management principles and practices, and computer systems, word processing, spreadsheet, and database software
  • ability to establish and maintain effective and harmonious working relationships with the public, officials and department personnel
  • ability to work independently in an efficient manner
  • ability to communicate effectively in written and oral form
  • ability to establish and maintain a record keeping systems
  • ability to operate a telephone and standard office equipment
  • ability to manage multiple tasks in an efficient manner
  • ability to deal tactfully with disgruntled people
  • skill in operating computers and applicable word processing and statistical applications
  • excellent customer service skills
  • strong record keeping, bookkeeping, secretarial, organization, communication and customer service skills

Additional Information:

Job Posted:
March 26, 2026

Expiration:
April 10, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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