Administrative Assistant

• Welcome and guide visitors, customers, and vendors while ensuring they are directed to the appropriate staff
• Manage accounts payable processes, including invoice handling and inventory updates
• Maintain accurate records of customer interactions and referrals in daily logs
• Organize and distribute incoming mail promptly
• Handle petty cash transactions and report branch deposits and credit card activities to corporate
• Scan and file final recap packages and sales transaction documents following established guidelines
• Assist the Finance & Insurance Manager by providing backup support as needed
• Verify and process vehicle titles upon receipt
• Perform copying, scanning, and filing tasks in adherence to audit standards
• Foster positive interactions with customers and colleagues, projecting a friendly and attentive demeanor

• High school diploma or equivalent is required
• Proven experience in customer service and invoice processing is preferred
• Proficiency in Microsoft Office applications, including Word and Excel
• Strong organizational skills with the ability to multitask effectively
• Excellent communication skills, both verbal and written, to interact with diverse groups
• Familiarity with receptionist duties and data entry tasks
• Bilingual proficiency in Spanish is an advantage
• Ability to adapt to various situations and prioritize tasks efficiently

Bilingual proficiency in Spanish is an advantage

• medical, vision, dental, and life and disability insurance
• eligible to enroll in our company 401(k) plan