Administrative Assistant Job at Robert Half (Boca Raton)

Administrative Assistant

We are looking for an Administrative Assistant to support daily office operation...

Location

United States , New York

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in an administrative support, office assistant, or receptionist role
Ability to handle inbound phone communication professionally and confidently
Strong data entry skills with close attention to accuracy and detail
Working knowledge of general office procedures and administrative best practices
Excellent organizational skills with the ability to manage multiple tasks effectively
Clear written and verbal communication skills
Proficiency in standard office software and administrative tools

Job Responsibility

Manage front-office activities by greeting visitors, directing inquiries, and creating a welcoming first impression for the organization
Respond to incoming calls promptly, route messages to the appropriate team members, and provide helpful information when needed
Perform a range of administrative support tasks, including scheduling, document preparation, filing, and general office coordination
Enter, update, and maintain records with a high level of accuracy to support day-to-day business operations
Monitor office workflows and assist with routine clerical duties to keep processes organized and on schedule
Support reception coverage and handle basic office communications in a courteous and efficient manner

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

Administrative Assistant

We are looking for a part-time (32hrs a week) Administrative Assistant to suppor...

Location

United States , Milwaukee

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of administrative, office support, or receptionist experience
Hands-on experience using Canva to create clear documents or communication materials
Strong written communication skills with careful attention to grammar, tone, and detail
Ability to manage multiple tasks efficiently in a busy office environment
Detail-focused and welcoming when interacting with visitors, members, and callers
Comfortable performing general administrative office duties, including phone coverage and document support
Team-oriented approach with the ability to work effectively with others

Job Responsibility

Welcome visitors and provide courteous assistance to members and guests as they arrive
Prepare and format weekly bulletin materials in Canva, ensuring content is clear, accurate, and visually appealing
Contribute to the production of the monthly newsletter by organizing content and supporting final distribution
Maintain current and accurate information on the organization’s website through regular updates
Handle day-to-day administrative support activities such as correspondence, scheduling, and document preparation
Answer inbound calls and respond to routine inquiries in a thorough and timely manner
Assist with communication-related tasks to help keep internal and external messaging organized and consistent

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Parttime

Administrative Assistant

We are looking for a reliable and detail-oriented Administrative Assistant to su...

Location

United States , Rochester

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven administrative support experience in an office environment
Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Strong organizational and time management skills
Excellent written and verbal communication skills
Ability to handle multiple tasks and prioritize effectively
Comfortable working independently and as part of a team
Experience with calendar management and document preparation

Job Responsibility

Manage calendars, schedule meetings, and coordinate appointments
Prepare and edit documents, reports, and correspondence
Handle incoming calls, emails, and mail distribution
Maintain filing systems and ensure records are up to date
Order office supplies and manage inventory
Assist with travel arrangements and expense reporting
Support internal team communications and project tracking
Provide general administrative support across departments

What we offer

Medical, vision, dental, and life and disability insurance
Eligibility to enroll in company 401(k) plan

Administrative Assistant

We are looking for an Administrative Assistant to provide day-to-day support for...

Location

United States , New Orleans

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in administrative support, office coordination, or a similar operational role
Strong data entry skills with close attention to detail and accuracy
Ability to work effectively in an educational setting, including collaboration with curriculum and school leadership
Familiarity with PowerSchool or the ability to learn student information systems quickly
Excellent organizational skills with the ability to manage multiple deadlines and shifting priorities
Clear written and verbal communication skills, including detail-focused interaction with staff and students
Proficiency with standard office software and general administrative tools

Job Responsibility

Coordinate administrative support for the Curriculum department, helping maintain organized workflows and timely completion of priority tasks
Enter assessment and student performance information into PowerSchool and related systems with a high level of accuracy
Maintain and update student tracking tools, including color-coded progress records for term assessments and testing outcomes
Organize schedules and logistics for student support meetings in the Media Center, grouping participants by subject area and session needs
Assist with preparation for state and national testing activities, including materials readiness and departmental coordination
Monitor lesson plan and grade compliance processes by reviewing submissions, identifying gaps, and helping ensure deadlines are met
Support planning and administrative setup for small-group tutoring sessions and academic intervention activities
Process supply and department order requests, track approval status, and help ensure needed materials are available on time

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support daily o...

Location

United States , Metairie

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
Prior experience in administrative support, office coordination, reception, or a similar business support role
Strong working knowledge of Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint, along with Microsoft Teams
Ability to communicate clearly and professionally in both verbal and written formats
Strong organizational skills with the ability to manage multiple priorities efficiently
Proactive approach to work and the ability to take initiative with minimal supervision
High level of discretion and ability to handle confidential information responsibly

Job Responsibility

Welcome visitors, tenants, clients, and vendors while ensuring a courteous and welcoming front-office experience
Manage incoming phone calls, direct inquiries appropriately, and provide timely assistance to callers
Build and maintain positive day-to-day interactions with customers and external partners
Organize digital and physical records, prepare spreadsheets and reports, and keep administrative documentation accurate and up to date
Compile and submit replacement reserve requests for multiple properties with careful attention to deadlines and supporting details
Enter and process invoices through online property management systems while maintaining accurate records
Perform general office support tasks such as scanning files, handling computer-based administrative work, and sorting and distributing incoming mail
Provide administrative assistance to management and the Vice President of the Multi-Family department on special projects and ongoing initiatives

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Administrative Assistant

We are looking for a highly organized Administrative Assistant to support facili...

Location

United States , Boulder

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Demonstrated experience in administrative support, office coordination, or a similar detail-focused role
Strong accuracy in data entry, record maintenance, and handling confidential information
Ability to work independently, prioritize competing tasks, and make sound decisions with limited oversight
Strong communication skills and the ability to build effective working relationships across multiple teams
Experience using business software such as Microsoft Teams, SharePoint, Workday, or comparable administrative systems
Comfortable managing purchasing tasks, supply ordering, and general operational support activities
High standards of integrity, accountability, respect, and transparency in daily work
Availability to work onsite Monday through Friday, with potential for a hybrid schedule after training

Job Responsibility

Administer employee and contractor access credentials, including preparing badges, capturing photos, and keeping cardholder information current and accurate
Maintain organized department records and documentation to support compliance, tracking, and day-to-day operational needs
Purchase tools, materials, and office supplies for the maintenance team while monitoring requests and coordinating with vendors or internal systems
Arrange meetings, manage schedules, and provide administrative support to managers on department initiatives and special assignments
Assist with document preparation, printing, and distribution of identification materials and other operational resources
Work across departments to resolve administrative issues, respond to routine inquiries, and ensure timely completion of support tasks
Enter and update data in internal platforms such as financial, recordkeeping, and collaboration systems with a high level of accuracy
Support continuity of operations during team changes by helping transfer knowledge, organize information, and maintain workflow stability

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support daily o...

Location

United States , Charleston

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Demonstrated experience providing administrative support in an office environment (legal is a plus)
Strong proofreading and editing skills with the ability to identify and correct errors before documents are finalized
Proficiency with Microsoft Office, including Word, Excel, Outlook, and related tools
Ability to handle inbound calls and front-desk responsibilities with attention to detail
Accurate data entry skills and a consistent focus on detail
Effective written and verbal communication skills
Strong organizational abilities and the capacity to manage multiple priorities during standard Monday through Friday business hours

Job Responsibility

Provide day-to-day administrative support by organizing documents, maintaining records, and helping keep office activities running smoothly
Greet visitors and manage front-desk interactions with professionalism while creating a welcoming experience for guests and staff
Answer inbound phone calls, direct inquiries to the appropriate contacts, and relay messages clearly and promptly
Prepare, review, and refine correspondence, reports, and other written materials to ensure clarity, grammar, and formatting accuracy
Enter and update data in office systems with a high level of precision and attention to detail
Use Microsoft Office applications to create documents, manage spreadsheets, coordinate calendars, and support routine administrative tasks
Assist with general office coordination, including filing, scheduling, and handling a variety of clerical assignments as needed

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Administrative Assistant

Location

United States , Irvine

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in an administrative assistant, receptionist, or front-desk support role
Proven ability to manage receptionist duties in a detail-oriented office environment
Experience handling inbound calls and operating a multi-line or switchboard phone system
Strong organizational skills with the ability to manage schedules, documents, and multiple priorities
Clear verbal and written communication skills with a customer-focused approach
Proficiency with basic office administrative tasks, including filing, data entry, and document preparation
Ability to maintain confidentiality, a detail-oriented approach, and a welcoming demeanor when interacting with visitors and staff

Job Responsibility

Welcome guests, employees, and clients courteously and ensure each visitor has a positive arrival experience
Manage calendars, arrange appointments, and help coordinate meetings and front-desk workflows throughout the day
Respond to phone calls and in-person questions promptly, directing inquiries and providing accurate information or assistance
Keep the reception and common office areas neat, orderly, and presentable for visitors and staff
Perform administrative duties such as data entry, filing, preparing documents, sorting mail, and tracking office supply levels
Support office access procedures by monitoring visitor check-in activity and following established security guidelines
Operate a multi-line phone system efficiently, transferring calls and taking messages as needed
Assist with general clerical projects and provide day-to-day support to help the office run smoothly

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

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