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Administrative Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , New York

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for an Administrative Assistant to join a small global child-focused organization on a Contract basis in New York, New York. This role supports the Secretary General and helps keep daily office and team operations running smoothly for a lean headquarters team and its international member network. The position is best suited for someone who is organized, responsive, and comfortable balancing administrative, reception, and coordination tasks in an office environment.

Job Responsibility:

  • Provide day-to-day administrative support to the Secretary General and assist with the coordination of priorities across the Secretariat team
  • Manage front-office activities by greeting visitors, handling incoming calls, and responding to general inquiries in a courteous manner
  • Maintain organized records, files, and internal documents to support efficient office operations and accurate information tracking
  • Perform data entry and routine administrative processing with a high level of accuracy and attention to detail
  • Help coordinate meetings, schedules, and logistics for team activities, including preparing materials and tracking follow-up items
  • Support office operations by monitoring administrative needs, assisting with supplies, and helping maintain a well-run workplace environment
  • Collaborate with team members on operational tasks that contribute to the effective functioning of the New York, New York office and broader alliance support activities

Requirements:

  • Experience in an administrative assistant, executive support, office support, or receptionist-focused role
  • Strong ability to manage inbound calls, greet visitors, and communicate effectively with internal and external contacts
  • Proficiency in administrative office tasks, including scheduling, document handling, and general coordination
  • Accurate data entry skills with close attention to detail and strong organizational habits
  • Ability to work effectively in a small team environment while managing multiple tasks and shifting priorities
  • Reliable written and verbal communication skills paired with a detail-oriented and service-oriented approach
  • Comfortable working primarily on-site, with flexibility for a hybrid schedule as needed
What we offer:
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan

Additional Information:

Job Posted:
May 04, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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