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Administrative Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Los Angeles

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Category:
Office Administration

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Contract Type:
Contract work

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Salary:

Not provided
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Job Description:

We are looking for an Administrative Assistant to support data management and reporting activities for a department in Los Angeles, California. This Long-term Contract position focuses on maintaining accurate records across internal databases, preparing recurring reports, and helping teams follow consistent data practices. The role is well suited for someone who is highly organized, comfortable working with detailed information, and able to balance routine tasks with changing administrative priorities.

Job Responsibility:

  • Maintain and update records, account details, and coding information across Blackbaud and other designated database systems using information gathered from multiple sources
  • Complete batch data uploads and use available technical methods to improve record accuracy, consistency, and overall data quality
  • Partner with technical and business teams to support efficient intake and processing of high-volume information for different departments
  • Communicate with staff across the organization to gather corrections, clarify requests, and apply the appropriate coding standards to each update
  • Provide guidance to colleagues on proper data entry procedures and help reinforce accurate use of system fields and coding structures
  • Prepare and distribute scheduled reports, including both automated outputs and manually compiled reporting as needed
  • Review current workflows, identify process gaps, and suggest practical improvements that increase efficiency and reduce errors
  • Support quality control efforts, maintain documentation related to coding practices, and assist with general administrative duties or special assignments as requested

Requirements:

  • High school diploma required
  • bachelor's degree preferred
  • Prior experience with data entry, administrative support, or office coordination is preferred
  • Familiarity with database platforms, including Blackbaud or similar systems, is an advantage
  • Strong Microsoft Excel skills and confidence working with large volumes of information are required
  • Excellent attention to detail with a consistent track record of accuracy in repetitive tasks
  • Ability to manage competing priorities, adapt to shifting needs, and stay organized in a fast-paced environment
  • Strong interpersonal and communication skills with the ability to work effectively across teams
What we offer:
  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan

Additional Information:

Job Posted:
May 10, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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