Administrative Assistant, Randstad

Randstad

Location:
Canada, Burnaby

Category:
Office Administration

Contract Type:
Not provided

Salary:

37.25 CAD / Hour

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Job Description:

Are you a team player with excellent communication skills and a knack for working in an office setting? We are currently searching for a professional, business savvy Administrative Assistant to provide comprehensive, confidential administrative support to the Director, Non-Integrated Planning & Strategy.

Job Responsibility:

Maintaining, coordinating and integrating calendar, email and files
booking and managing meetings and conference calls
managing correspondence to ensure all items are prioritized and dealt with in a timely manner through maintaining a 'prioritized bring forward' system
providing back up materials prior to all meetings including the retrieval of materials and preparation of agendas
and prioritizing, managing, and communicating deadlines/action items
Coordinating meetings, communications and approvals with the offices of the executive steering committee members (Executive Team members) & sponsors (senior managers)
Ensure and maintains open flow of communications between Director, direct reports, and extended team including: Documenting and following up on outstanding action items
preparing/drafting meeting agendas/minutes, presentation and other material for distribution
Maintaining the departmental organizational chart, ensuring the departments' contact lists are up to date and maintain the overall email distribution lists
Managing content and security permissions for the department SharePoint sites

Requirements:

A minimum 8 years of office administration experience or equivalent
A professional demeanor and advanced communication skills: written, verbal and presentation
Ability to understand all of systems (SAP for expenses, purchase reqs, time and labour reporting, etc.) and be a fast-learner
Ability to take notes in meetings
create action items
Ability to set up effective administrative systems and processes to save everyone time and effort
Able to use MS Teams, SharePoint & navigate Outlook
Ability to look at a busy schedule and inbox (or multiple), and find gaps where meetings can occur/things can get-done
Understand priorities and have confidence with re-jigging schedules, and working with other admins to ensure deliverables are met
Read the Director's emails and help triage, determine which ones need attention, which ones can be routed to one of the director's direct reports for attention
Strategic thinking: be able to work in a dynamic, fast-paced environment, critically think, absorb priorities, keep in mind time sensitivities

Nice to have:

Ability to work with spreadsheets, PowerPoint
Have SAP or some sort of ERP system experience

What we offer:

12 Month contract
Full time hours
Competitive rate of $37.25
Large public company
Hybrid mode(Twice a week in office)

Additional Information:

Job Posted:
April 29, 2025

Expiration:
June 02, 2025

Employment Type:

Fulltime

Work Type:

Hybrid work

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Administrative Assistant