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Administrative Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Kalamazoo

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for a detail-oriented Administrative Assistant to support election-related administrative operations in Michigan. This Long-term Contract position is ideal for someone who is organized, dependable, and comfortable handling high-volume clerical tasks in a fast-paced non-profit environment. The role will involve document preparation, record maintenance, data entry, and front-line assistance for voter inquiries while helping ensure materials are processed accurately and on schedule.

Job Responsibility:

  • Organize and assemble election ballot materials for outgoing mailings, ensuring each package is accurate and ready for distribution
  • Prepare envelopes for mailing by addressing, labeling, and inserting required ballot documents with close attention to detail
  • Receive and unpack ballot shipments from city offices, then sort and stage materials for administrative processing
  • Maintain voter-related files by updating, storing, and organizing records in accordance with office procedures
  • Enter voter information into the voter file system with a high degree of accuracy and consistency
  • File master cards and voter identification documents so records remain accessible and up to date
  • Pack and arrange election supplies for distribution, supporting efficient preparation for upcoming activities
  • Respond to voter questions by phone or in person, providing clear and helpful assistance
  • Support general office administration, including clerical tasks and inbound call handling as needed

Requirements:

  • Previous experience in administrative support, office coordination, or clerical work
  • Strong data entry skills with the ability to maintain accuracy when handling detailed information
  • Comfortable answering inbound calls and assisting the public with careful attention to detail
  • Ability to manage filing, document organization, and record maintenance efficiently
  • Capable of preparing mailings, handling paper-based materials, and completing repetitive tasks with care
  • Proficiency with basic office tools and standard administrative procedures
  • Strong organizational skills and the ability to prioritize multiple assignments in a busy environment
What we offer:
  • medical, vision, dental, and life and disability insurance
  • enrolled in our company 401(k) plan

Additional Information:

Job Posted:
May 10, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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