Administrative Assistant Job at Robert Half (Palo Alto)

New

Administrative Assistant

We are looking for an Administrative Assistant to join a team in California, sup...

Location

United States , Rohnert Park

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Demonstrated experience in administrative support, proposal coordination, or document preparation roles
Strong proofreading, business writing, and written communication skills
High level of accuracy with excellent attention to detail in document and data management
Proficiency with Microsoft Office applications, including Word, Excel, and Outlook
Ability to manage multiple assignments and meet deadlines in a busy work environment
Experience with data entry and administrative office procedures
Familiarity with Sage 100 Contractor, Master Builder, or similar software is preferred

Job Responsibility

Create proposal documents by transforming estimator notes, draft content, and pricing details into final submissions ready for client review
Enter, update, and organize proposal-related information within Sage 100 Contractor or comparable business systems
Standardize document layout and presentation so each proposal is clear, consistent, and ready for client review
Review completed materials carefully to correct grammar, spelling, formatting issues, and data inaccuracies before delivery
Compile complete proposal packages and prepare final documents for timely distribution to clients
Work closely with estimators and internal team members to confirm scope details, pricing, and supporting information are reflected accurately
Provide general administrative support, including data entry, document coordination, and office assistance as needed
Assist with front-desk and communication tasks such as handling inbound calls and supporting receptionist-related duties when required

What we offer

Medical, vision, dental, and life and disability insurance
Company 401(k) plan

Fulltime

New

Administrative Assistant

Provides administrative support to Chief Administrative Officer. Provide proacti...

Location

Salary:

Not provided

Solomon Page

Expiration Date

Until further notice

Requirements

Strong organizational skills that reflect the ability to perform and prioritize multiple tasks proficiently with very strong attention to detail and follow up
Excellent communication skills, written and verbal
An independent thinker who is very detail oriented with excellent organizational skills
A high energy team player who is proactive with great initiative
Ability to perform thorough research to compile information and generate reports
Proficient in MS Word, Excel, PowerPoint, and SharePoint
Strong work ethic with preference for in-person collaboration in a high-energy office environment
Able to work flexible hours and overtime (nights, weekends and holidays, if needed)

Job Responsibility

Handle end to end meeting coordination and facilitation, plan team building activities, leadership summits and offsites
Partner with your execs to understand their priorities, stack rank meeting requests and redirect as needed, work independently and make decisions on behalf of your executive
Act as a point person for your executives’ direct reports and team, build strong cross functional relationships and maintain team morale
Recognize where processes can be improved and make adjustments, own long term projects and have a deep understanding of the overall business
Act as a mentor for other administrative business partners, ensure department wide alignment among the ABP team and partner with HR for headcount planning, organizational restructuring etc.

What we offer

medical
dental
401(k)
direct deposit
commuter benefits

Fulltime

New

Administrative Assistant

We are looking for an Administrative Assistant for a top entertainment company o...

Location

United States , Glendale

Salary:

34.67 USD / Hour

Solomon Page

Expiration Date

Until further notice

Requirements

Minimum 3 years of experience in an administrative, office support, or similar role
Strong written and verbal communication skills, including professional email and document composition
Ability to balance multiple responsibilities, prioritize deadlines, and adapt quickly when schedules or priorities change
Proficiency with Microsoft Office Suite and comfort working in a Windows environment, with the ability to learn new tools and systems such as SAP Casual Buyer, SharePoint, Coupa, and Concur
Demonstrated understanding of basic office equipment, computers, and phones, with strong organizational skills and attention to detail
High level of reliability in handling confidential and often sensitive information, reflecting professionalism, loyalty, and discretion

Job Responsibility

Support leaders with day-to-day administrative needs while maintaining strict confidentiality and discretion on sensitive and confidential projects
Manage calendars, schedule meetings, conference rooms, video chats, and Teams calls
Coordinate domestic and multi-city travel itineraries
Prepare, process, and track expense reports, purchase orders, and other administrative documentation as needed
Draft and edit letters and emails on behalf of leaders, and assist in preparing meeting and presentation materials
Maintain office supplies and help manage purchase orders and vendor contracts
Prepare regular reports and summaries, including tasks and processes that you fully 'own' from start to finish
Assist with onboarding new employees as a friendly, approachable point of contact, helping them navigate processes and the organization

What we offer

medical
dental
401(k)
direct deposit
commuter benefits

New

Administrative Assistant

Location

United States , Sacramento

Salary:

19.00 - 22.80 USD / Hour

Atria Senior Living

Expiration Date

Until further notice

Requirements

High school diploma or general education degree (GED)
or one (1) to three (3) months related experience and/or training
or equivalent combination of education and experience
Proficient computer skills with experience using Microsoft Office and ability to navigate the internet
Must successfully complete all Atria specified training programs
State required training guidelines
Able to read and comprehend simple instructions, short correspondence, and memos
Ability to write simple correspondence
Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization
Able to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals

Job Responsibility

Performs the administrative and business office services tasks as assigned by the Community Business Director
Assists the Community Business Director with accounts receivable function to include maintaining resident data in systems and files. This may include input of ancillary charges and monthly billing statement generation, review of aging reports and supporting collection efforts
Assists the Community Business Director with accounts payable to include coding of invoices, data entry into systems
making copies and filing of vendor files
Assists the Community Business Director with payroll functions by running daily punch reports, correcting missed punch corrections and supporting pay period end functions and filing
train staff to proper time clock procedures
Assists the Community Business Director with human resource functions such as new hire orientation, enrollment and plan changes
maintaining of personnel files (with controlled access to files under the direction and supervision of the Community Business Director or Executive Director) and tracking of FMLA, Worker's Compensation, and other programs as assigned
Assists the Community Business Director with month end close procedures in collection of month end accruals from department heads
assists with account research as necessary

What we offer

Competitive Pay
Paid Holidays & PTO
Comprehensive Health Plans
Career Advancement Opportunities
Tuition Reimbursement
Employee Loyalty Rewards Program
Retirement Savings Plan with Employer Match
Rewards & Recognition
Health & Safety

Fulltime

New

Administrative Assistant

We are looking for an Administrative Assistant to join a growing healthcare clin...

Location

United States , Little Rock

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an administrative, receptionist, or office support role, preferably in a healthcare or clinic environment
Working knowledge of medical records processes, data entry, and HIPAA-compliant handling of confidential information
Familiarity with insurance verification, medical billing, or patient benefits coordination is strongly preferred
Comfort using EMR systems and basic medical terminology in a detail-focused setting
Strong communication skills with the ability to interact calmly and respectfully with a diverse patient population
Proven ability to stay organized, manage multiple priorities, and respond effectively in a changing environment
Reliable onsite availability and willingness to assist with both back-office tasks and occasional front desk responsibilities

Job Responsibility

Manage incoming medical record requests with accuracy, discretion, and a strong sense of urgency
Verify insurance details, enter information into internal systems, and maintain organized patient-related documentation
Respond to phone calls and general inquiries while providing courteous and attentive customer service
Assist clinical staff and providers with shared administrative tasks that support daily operations across the office
Maintain electronic medical records and help ensure patient information is updated correctly and handled in compliance with privacy standards
Provide front desk coverage as needed, including during breaks or other periods requiring additional office support
Contribute to administrative projects such as organizing files, supporting documentation processes, and assisting with evolving team workflows
Help support office coordination as the clinic continues to grow and adjust to changing operational needs

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

Fulltime

New

Administrative Assistant

Our client is in need of an Administrative Assistant to support daily operations...

Location

United States , San Antonio

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an administrative, office support, or customer service role
Strong data entry skills with the ability to work accurately across multiple systems
Comfort handling inbound and outbound communication, including phone calls and email correspondence
Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint
Ability to manage schedules, appointments, and document flow in a fast-moving environment
Strong organizational skills with attention to detail and the ability to prioritize multiple tasks
Clear and effective communication skills when interacting with management, clients, and internal teams

Job Responsibility

Provide day-to-day administrative support to leaders and team members, ensuring information is shared clearly and requests are handled promptly
Review billing-related details with management and secure the necessary approvals so invoices can be processed accurately
Enter, update, and maintain records across multiple software platforms with a high level of accuracy and consistency
Set up new bookings and organize supporting details to ensure each request is properly documented from the start
Prepare, compile, and distribute paperwork for clients and national account partners in a timely and organized manner
Serve as a point of contact for internal departments and external customers by responding to questions and directing information appropriately
Coordinate project calendars and daily schedules while maintaining related documents such as work orders, purchase orders, and estimates
Maintain organized electronic and paper filing systems, process incoming service requests, and record order details in the appropriate system
Scan, file, and organize business records as needed while following company safety policies and supporting a safe workplace

What we offer

Medical, vision, dental, and life and disability insurance
Eligibility to enroll in company 401(k) plan

New

Administrative Assistant

This role will serve as the first line of defense for customer service and opera...

Location

United States , Henderson

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Professional and polished with strong customer-facing communication skills
Highly resourceful and self-sufficient
Positive attitude with strong energy and reliability
Excellent verbal and written communication skills
Clear, helpful, and not overly pushy in tone
Detail-oriented, responsive, and proactive
Comfortable working in a fast-changing, evolving environment
Able to get up and running quickly

Job Responsibility

Act as the primary point of contact for inbound customer communication (phone, email, text)
Handle high-volume inquiries such as order status updates and ETA requests
Work within internal systems (including Shopify) to review order notes and track order progress
Proactively follow up with vendors to obtain shipment timelines
Communicate clearly and professionally with customers
Support coordination between Sales, Operations, and Vendors
Assist with light operational support during downtime

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

New

Administrative Assistant

We are looking for an Administrative Assistant to support safety-related operati...

Location

United States , Bakersfield

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in an administrative support role, preferably within a safety, compliance, or office environment
Strong administrative assistance skills, including document management, scheduling, and general office coordination
Experience handling inbound calls and performing front-office or receptionist-related responsibilities professionally
Proficiency in data entry with strong attention to detail and the ability to maintain accurate records
Ability to prepare written communications, reports, and spreadsheets with accuracy and clear organization
Strong communication and interpersonal skills, with the ability to work effectively with employees, management, and cross-functional teams
Working knowledge of training coordination, compliance tracking, or record-keeping processes is preferred.

Job Responsibility

Manage day-to-day administrative activities for the safety team, including document preparation, filing, correspondence, and general office coordination
Create, organize, and circulate safety-related reports while monitoring incident and near-miss information to help identify recurring trends
Maintain presentation materials, safety documentation, and data records, ensuring updates are completed accurately and discrepancies are addressed promptly
Arrange safety training sessions, monitor employee completion status, and provide training support when needed
Assist with onboarding tasks by preparing employee files, coordinating safety equipment distribution, and confirming required safety steps are completed for new team members
Organize meetings, audits, and other compliance-related activities while serving as an administrative point of contact for safety matters
Provide support during accident and incident follow-up activities, including coordinating required testing and preparing return-to-work or modified-duty paperwork
Keep training logs and compliance records current to support adherence to company standards and applicable regulatory requirements
Draft memos, reports, charts, and other business documents with a high level of accuracy, clarity, and professionalism
Partner with leadership on training and compliance initiatives and contribute to special projects such as safety presentations, brochures, manuals, and site binders

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

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