Administrative Assistant

• Organize and coordinate meetings, including setting up and breaking down spaces with necessary supplies
• Manage catering arrangements and liaise with building management to ensure seamless event execution
• Handle inbound calls and direct them to the appropriate team members
• Perform data entry tasks with accuracy and efficiency to support administrative operations
• Maintain a clean and organized office environment, ensuring supplies are readily available
• Schedule and manage appointments, ensuring timely updates and communication
• Provide receptionist support by greeting visitors and handling inquiries
• Assist with general office duties, including filing, copying, and document preparation
• Collaborate with team members to improve operational workflows and ensure high-quality service
• Utilize Microsoft Office tools to create reports, presentations, and other essential documentation

• Proven experience in administrative roles, preferably within hospitality or event planning
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint
• Strong organizational and multitasking skills to manage various responsibilities effectively
• Excellent verbal and written communication skills for interacting with clients and team members
• Ability to remain attentive to detail while handling multiple tasks under pressure
• Detail-oriented with a commitment to accuracy in data entry and documentation
• Availability to work flexible hours, including early mornings or late evenings as needed for events

Previous experience in receptionist duties or answering inbound calls is a plus

• medical, vision, dental, and life and disability insurance
• eligible to enroll in our company 401(k) plan