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Robert Half Logo Robert Half · Office Administration

Administrative Assistant

United States, San Antonio · Job Posted April 20, 2026
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Job Description

We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in San Antonio, Texas. In this role, you will provide comprehensive administrative support, focusing on human resources and payroll functions, compliance, and employee engagement initiatives. This position is ideal for a highly organized individual with strong communication skills and a proactive approach to problem-solving.

Job Responsibility

  • Coordinate recruitment activities for hourly positions, including job postings, outreach to workforce organizations, candidate screening, and conducting pre-employment assessments
  • Facilitate onboarding and orientation programs for new hires, ensuring a seamless transition into the organization
  • Maintain accurate and secure employee records, including personnel files, medical files, and I-9 documentation, in compliance with retention policies
  • Monitor and track employee attendance, process disciplinary actions when necessary, and prepare attendance-related reports
  • Oversee payroll coding and ensure accurate classification of hourly employees by job, shift, and department
  • Serve as a resource for employee benefits, assisting with open enrollment and resolving benefits-related issues
  • Manage unemployment claims, participate in appeal hearings, and handle related administrative tasks
  • Organize and coordinate facility events, such as employee recognition programs, safety initiatives, and holiday celebrations
  • Prepare and deliver presentations on workplace policies, procedures, and rules to employees and contractors
  • Support finance functions, including payroll processing and administrative tasks related to plant operations

Requirements

  • Proven experience in administrative support, particularly in human resources or payroll functions
  • Strong organizational skills with the ability to manage multiple tasks and maintain detailed records
  • Excellent communication and interpersonal skills to effectively interact with employees, managers, and external partners
  • Familiarity with HR systems, such as Oracle, and proficiency in databases and shared file management
  • Knowledge of employee benefits, compliance regulations, and unemployment claim processes
  • Ability to prepare and deliver engaging presentations to diverse audiences
  • Proficiency in Microsoft Office Suite and other relevant software applications
  • Experience coordinating events and managing employee engagement initiatives

What we offer

  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan
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