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Robert Half Logo Robert Half · Office Administration

Administrative Assistant

United States, Houston · Job Posted May 20, 2026
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Job Description

We are looking for an Administrative Assistant to support commercial and operational activities for a growing organization in the Energy/Natural Resources sector in Houston, Texas. This contract position requires a detail-oriented individual who can manage trade and contract documentation with accuracy, coordinate across internal teams, and help keep critical processes on track. The ideal candidate is comfortable working independently, improving workflows, and serving as a dependable resource for day-to-day administrative and transactional support.

Job Responsibility

  • Record refined product trades and subsequent revisions in internal systems with a strong focus on accuracy, timeliness, and consistency
  • Prepare, distribute, and track transaction confirmations while addressing discrepancies with external counterparties as needed
  • Establish and maintain contract records across multiple business platforms, ensuring information remains current and complete
  • Oversee contract administration from initial routing through final execution, while monitoring approvals and adherence to authorization requirements
  • Maintain the contract repository, including key milestone dates, renewal timelines, and other critical obligations
  • Partner with Accounting during month-end activities by organizing supporting documentation and assisting with close-related reviews
  • Work with stakeholders across business functions to support standardized processes, resolve operational questions, and meet business needs
  • Contribute to process improvement and automation initiatives, including coordination efforts that support alignment across teams
  • Update team procedures and reference materials, while helping cross-train colleagues and provide backup support when needed

Requirements

  • Experience in administrative support, office coordination, or transactional operations within a business environment that values attention to detail
  • Strong data entry skills with the ability to manage detailed information accurately across multiple systems
  • Ability to review documentation carefully, identify inconsistencies, and resolve issues with minimal supervision
  • Effective communication skills for interacting with internal departments and external business partners
  • Comfortable handling inbound calls, correspondence, and general administrative office responsibilities as part of daily support
  • Strong organizational skills with the ability to manage deadlines, priorities, and confidential records efficiently
  • Proficiency with standard business software and the ability to learn contract, document management, and trading systems quickly

What we offer

  • medical, vision, dental, and life and disability insurance
  • 401(k) plan
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