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Administrative Assistant

https://www.randstad.com Logo

Randstad

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Location:
Canada , Montréal

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

65000.00 - 75000.00 CAD / Year
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Job Description:

Under the supervision of the Project Director and the Project Manager, the administrative assistant in project management will provide essential support to the project management team. You will be responsible for various administrative tasks related to the management of construction projects.

Job Responsibility:

  • Manage administrative correspondence relating to construction projects
  • Monitor contracts/subcontracts and ensure their transmission to stakeholders until signature
  • Issue applicable contracts and confirm bills of materials
  • Prepare purchase orders, obtain approvals and distribute them
  • Gather and process invoices: match them to contracts/purchase orders, code them and forward them to accounting for processing
  • Document and update shop drawing workflows
  • Write the minutes of site and coordination meetings, then distribute them to the people concerned
  • Ensure physical mobilization and demobilization on construction sites (furniture, office supplies, telephone lines, etc.)
  • Keep plans and specifications up to date, and ensure the distribution of revisions
  • Prepare site summary documents and archive projects as directed
  • Manage and update the project management directory
  • Classify documents and correspondence in customer files.

Requirements:

  • 2 to 3 years of experience in a similar position
  • Construction experience strongly desired
  • Bilingualism both oral and written
  • English-speaking internal and external clients/partners/employees located outside Quebec on a daily/regular basis
  • Knowledge of the Ms Office Suite
  • Organizational skills, attention to detail, and ability to work under pressure with deadlines
  • Autonomy, proactivity and ability to work in a team.
What we offer:
  • Competitive Salary (65,000$-75,000$)
  • Hours: 40 hours per week (flexible hours)
  • 4 weeks of vacation
  • Group insurance (including a health spending account!)
  • 50% refund of membership to a fitness club or activity
  • Dynamic culture
  • Summer hours
  • Parking available
  • Brand new office

Additional Information:

Job Posted:
May 13, 2026

Expiration:
June 22, 2026

Employment Type:
Fulltime
Work Type:
Hybrid work
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