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Administrative Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Glendale

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for a highly skilled Administrative Assistant to join our team in Glendale, California. This is a contract position requiring exceptional organizational and communication abilities to support the Human Resources department. The role involves handling complex administrative tasks, maintaining accurate records, and providing outstanding customer service to ensure smooth departmental operations.

Job Responsibility:

  • Perform advanced administrative tasks, including document preparation, proofreading, and editing for accuracy and compliance
  • Organize and maintain manual and electronic records, ensuring efficient access to departmental information
  • Handle financial transactions, including processing payments, managing budgets, and maintaining financial databases
  • Deliver excellent customer service by addressing inquiries, resolving complaints, and communicating policies clearly
  • Coordinate meetings, events, and travel arrangements, preparing agendas and materials as needed
  • Develop and implement tracking tools and databases to improve reporting and operational efficiency
  • Assist with program-related activities such as processing applications, verifying eligibility, and monitoring deadlines
  • Collaborate with IT to maintain computerized systems and resolve technical issues
  • Support departmental initiatives by managing timesheets, attendance records, and employment documentation
  • Recommend and implement process improvements to enhance office workflows and productivity

Requirements:

  • High school diploma or equivalent
  • Minimum of five years of administrative experience in a high-volume office environment
  • Proficiency in administrative assistance tasks, including data entry and receptionist duties
  • Strong ability to handle inbound calls and manage communication professionally
  • Demonstrated expertise in maintaining accurate records and databases
  • Familiarity with financial processes such as payroll, purchasing, and budget management
  • Advanced skills in using office software and tools to create documents, spreadsheets, and presentations
  • Excellent organizational and multitasking abilities to prioritize tasks and meet deadlines
What we offer:
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan

Additional Information:

Job Posted:
March 01, 2026

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