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Administrative Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Walnut Creek

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for an Administrative Assistant to support daily office operations for a legal environment in California. This Long-term Contract position is ideal for someone who thrives in a fast-paced setting, stays organized under shifting priorities, and takes pride in keeping administrative workflows running smoothly. The role includes hands-on coordination of documents, mail, office supplies, meeting spaces, and front-office support while assisting the broader administrative team.

Job Responsibility:

  • Oversee large-volume document handling tasks, including reproducing, digitizing, assembling, and preparing materials for internal and external use
  • Manage incoming and outgoing mail, shipments, and deliveries to ensure timely distribution and accurate processing
  • Prepare conference rooms for meetings by arranging spaces in advance and restoring them afterward for regular use
  • Track office supply levels, maintain organized storage areas, and submit replenishment orders when inventory runs low
  • Work with external service providers to secure supplies and coordinate maintenance or service for office equipment
  • Use printers, copiers, scanners, and related office technology effectively while resolving routine operating issues as they arise
  • Provide day-to-day administrative support to the team, helping maintain an orderly, detail-focused, and efficient workplace
  • Assist with reception-related and general administrative tasks such as answering inbound calls, data entry, and front-desk coverage when needed

Requirements:

  • Experience supporting administrative operations in an office setting with strong attention to detail
  • Strong ability to manage document-heavy workloads with accuracy and attention to detail
  • Proficiency with general office equipment, including copiers, scanners, printers, and mailing or shipping tools
  • Comfortable handling inbound calls, reception coverage, and routine front-office interactions
  • Solid data entry skills and the ability to maintain organized records and materials
  • Effective communication skills with the ability to coordinate with team members and external vendors
  • Ability to prioritize multiple tasks, stay organized, and work independently in a fast-paced environment
What we offer:
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan

Additional Information:

Job Posted:
May 16, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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