Administrative Assistant Job at Robert Half (New York)

New

Administrative Assistant

We are looking for an Administrative Assistant to provide organized, detail-focu...

Location

United States , Kalamazoo

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience providing administrative support in an office or departmental environment
Strong data entry skills with the ability to maintain accurate records and documentation
Proficiency with spreadsheets, electronic filing systems, and standard office software
Ability to manage multiple deadlines and keep tracking tools updated with a high level of accuracy
Strong written and verbal communication skills for working with cross-functional internal teams
Excellent organizational skills and attention to detail when reviewing and compiling documents
Ability to handle sensitive business and regulatory information with discretion and confidentiality

Job Responsibility

Provide day-to-day administrative coordination for government attestation activities by monitoring deadlines, organizing records, and helping keep submission schedules on track
Maintain accurate logs, tracking tools, and department inventories for sites undergoing new attestations, renewals, or review updates
Gather and organize required supporting materials such as licenses, organizational documents, lease information, floor plans, cost-related records, HR documentation, signage images, and workflow details
Examine submitted documentation for completeness and flag missing, outdated, or inconsistent items to Compliance leadership for follow-up
Arrange meetings, interviews, and site visit logistics with internal stakeholders across operations, finance, legal, revenue cycle, provider enrollment, and related teams
Assemble attestation packets, checklists, reports, and supporting files for leadership review, approval, and external submission readiness
Manage a centralized electronic filing structure to ensure records are secure, orderly, and easy to retrieve when needed for audits or reviews
Enter and maintain data in spreadsheets, databases, and compliance tracking tools while preparing status summaries, deadline updates, and leadership reports
Support audit preparation and regulatory requests by compiling records, routing documents for signatures, and retaining finalized copies in the appropriate files
Communicate with internal departments to request materials, clarify documentation needs, and reinforce required due dates while protecting confidential information

What we offer

Medical insurance
Vision insurance
Dental insurance
Life and disability insurance
401(k) plan

Fulltime

New

Administrative Assistant

Administrative Assistant role is responsible for the day-to-day administration a...

Location

Ukraine , Kyiv

Salary:

Not provided

3Shape

Expiration Date

Until further notice

Requirements

Higher education
At least Intermediate level of English
PC literacy (MS Word, Excel, PowerPoint)
Relevant working experience would be beneficial
Experience in travel arrangements and event organization would be an advantage

Job Responsibility

Managing office supplies and consumables, ensuring timely replenishment and inventory control
Handling reception-related tasks, including guest tracking, maintaining meeting rooms, and supporting other day-to-day office and facility needs
Coordinating with suppliers and service providers, including purchase orders, contracts, invoices, and supporting documentation
Ensuring proper functioning of office equipment and infrastructure and coordinating maintenance when required
Managing access control processes, including issuing and managing employee and visitor access cards
Supporting employee onboarding by preparing workspaces, organizing office tours, coordinating with internal teams
Supporting the organization of corporate events, including vendor coordination, catering arrangements, logistics management, and documentation
Supporting business travel arrangements for Head Office employees, including coordination of logistics and related administrative support

What we offer

24 working days of annual vacation
medical insurance
paid sick leaves and child sick leaves
maternity and paternity leaves
breakfasts and lunches in the office
good working conditions in a comfortable office in UNIT.City
parking lot with free spaces for employees
occasional business trips to Western Europe

Fulltime

New

Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support a Contr...

Location

United States , Berkeley

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in administrative support, office coordination, or records management
Strong organizational skills with the ability to manage large volumes of documents accurately
Comfortable performing data entry and working with digital filing or document management systems
Ability to handle confidential information with discretion and care
Capable of managing routine office tasks, including copying, mailing, and file retrieval
Clear communication skills and the ability to respond professionally to staff requests, including inbound inquiries when needed

Job Responsibility

Organize and prepare physical records for packing and transfer to an off-site storage facility
Review files and arrange documents using appropriate alphabetical, numerical, or date-based systems to improve accessibility
Scan paper materials and upload digital copies into electronic folders or databases with accuracy
Locate requested records, monitor files that are checked out, and help ensure materials are returned promptly
Identify records that are no longer required, support archiving activities, and handle sensitive document disposal in line with retention guidelines
Provide general office assistance such as photocopying, entering information, processing mail, and helping keep administrative equipment in working order

What we offer

Medical insurance
Vision insurance
Dental insurance
Life insurance
Disability insurance
401(k) plan
Free online training

Fulltime

New

Administrative Assistant

Our client in Albany is seeking a reliable and organized Administrative Assistan...

Location

United States , Albany

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous administrative, office support, receptionist, or customer service experience preferred
Strong written and verbal communication skills
Highly organized with strong attention to detail
Ability to prioritize multiple tasks and adapt to changing priorities
Proficiency with Microsoft Office, including Word, Excel, and Outlook
Comfortable performing light physical tasks such as standing, lifting, moving boxes, and organizing office materials.

Job Responsibility

Provide front desk coverage from 9:00 AM - 1:00 PM, including greeting visitors, answering phones, and directing inquiries
Conduct daily office walkthroughs to ensure conference rooms, reception areas, kitchens, and common spaces are organized and presentable
Coordinate conference room scheduling and assist with meeting preparations, including ordering breakfast and lunch when needed
Manage office supply inventory and place orders for supplies, kitchen items, and other office necessities
Monitor incoming deliveries and coordinate messenger services as requested
Assist with office organization projects, including document retention, storage management, e-waste coordination, and general office upkeep
Scan and digitize paper records into the company's document management system
Support administrative projects such as typing, editing, and data entry as needed
Coordinate service requests for office equipment, including printers and coffee machines
Assist with workstation setup and breakdown for new hires and departing employees

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Parttime

New

Administrative Assistant

We are looking for an organized Administrative Assistant to support daily office...

Location

United States , Richmond

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in an administrative assistant, receptionist, or office support role
Demonstrated ability to manage administrative assistance tasks in a detail-focused office setting
Experience handling inbound calls with strong communication and customer service skills
Proficiency in data entry with careful attention to accuracy and detail
Ability to manage multiple priorities, stay organized, and follow through on routine administrative work
Comfortable performing front-desk and receptionist duties with discretion
Strong written and verbal communication skills, along with basic office coordination capabilities

Job Responsibility

Welcome visitors and provide attentive front-desk support while creating an efficient and organized office environment
Respond to inbound phone calls, direct inquiries to the appropriate team members, and relay messages clearly and promptly
Perform data entry tasks with a high level of accuracy to maintain current and reliable administrative records
Prepare, organize, and file office documents so information is easy to access and properly maintained
Assist with day-to-day administrative coordination, including scheduling, correspondence, and general office support
Monitor routine office activities and help ensure supplies, paperwork, and administrative processes remain on track
Support receptionist-related duties by managing incoming communications and maintaining a welcoming first point of contact
Contribute to additional clerical projects as needed to help the team meet operational goals

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Administrative Assistant

We are looking for a dependable Administrative Assistant to support daily office...

Location

United States , Sarasota

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in an administrative, clerical, receptionist, or office support role is preferred
Proficiency with Microsoft Office or Office 365, including the ability to complete routine computer-based tasks accurately
Strong organizational skills with the ability to manage files, records, and multiple priorities effectively
Strong communication skills and a friendly, attentive approach when interacting with residents, visitors, and vendors
Dependable attendance and the ability to work consistently in an on-site office setting
Comfort working independently in a small office while also taking direction from management and board leadership
Ability to remain composed during interruptions and shifting priorities in a front-desk environment
All candidates are required to undergo a standard criminal screening

Job Responsibility

Welcome homeowners, guests, and vendors at the front desk and provide courteous assistance with questions or office needs
Support the property manager and board members with day-to-day administrative tasks, correspondence, and document handling
Process rental and homeowner applications, ensuring forms and supporting paperwork are complete and properly organized
Maintain accurate filing systems, office records, and data entry tasks to support efficient office operations
Prepare access credentials and respond to routine resident requests in a timely and attentive manner
Compile basic reports and perform general clerical duties such as scheduling, document preparation, and phone coverage
Help maintain an orderly, well-organized office environment and adapt to changing front-desk activity levels throughout the day

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Administrative Assistant

We are looking for an organized and experienced Administrative Assistant to supp...

Location

United States , Linthicum

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in administrative support, office coordination, or program support roles
Strong ability to manage competing requests from multiple stakeholders while maintaining attention to detail
Strong communication skills with the confidence to interact with physicians and other senior-level contacts
Proficiency with general administrative tasks such as scheduling, documentation, data entry, and call handling
Ability to learn new systems and software platforms quickly and apply them effectively in daily work
Demonstrated organizational skills with the ability to build and maintain efficient workflows and support materials
Flexibility to accommodate occasional evening meetings and travel as needed

Job Responsibility

Coordinate day-to-day administrative activities, ensuring timelines, records, and communications remain accurate and up to date
Support multiple concurrent assignments by tracking deliverables, adjusting priorities as needed, and following through with internal teams and external contacts
Prepare, organize, and maintain documentation, reference materials, and process guides to improve consistency for future program work
Serve as a reliable point of contact when interacting with physicians and other stakeholders, handling detailed communication with accuracy and discretion
Assist with program and project coordination tasks, including scheduling, meeting support, data entry, and follow-up on action items
Work collaboratively with departments across the organization to keep projects moving and ensure information is shared effectively
Learn and use internal software tools quickly to support team operations and reporting needs
Provide occasional support outside standard business hours, such as evening conference calls, and travel when program needs require it

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Administrative Assistant

We are seeking a detail-oriented and professional Administrative Assistant to su...

Location

United States , Wilmington

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
associate degree preferred
Previous experience in an administrative assistant, office assistant, or customer service role preferred
Experience in insurance, financial services, or a professional services environment is a plus
Proficiency with Microsoft Office, including Word, Excel, Outlook, and PowerPoint
Strong written and verbal communication skills
Excellent organizational skills and attention to detail
Ability to multitask and prioritize work in a deadline-driven environment
Professional demeanor and strong customer service skills

Job Responsibility

Provide administrative support to managers, agents, and office staff
Answer and direct incoming calls, emails, and correspondence
Greet clients and visitors in a professional and courteous manner
Schedule meetings, appointments, and calendar updates
Prepare, format, and maintain documents, reports, and spreadsheets
File, scan, and organize records, policies, and other office documentation
Assist with data entry, policy updates, and general office recordkeeping
Support client service activities by responding to basic inquiries and routing requests appropriately
Process mail, handle office supplies, and coordinate general office operations
Maintain confidentiality of client and company information

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

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