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Administrative Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Boca Raton

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for an Administrative Assistant to support a busy non-profit team in Florida. This contract position offers the potential to become permanent and is ideal for someone who enjoys keeping information organized, managing high-volume administrative work, and ensuring time-sensitive donor communications are handled accurately. The role requires strong proficiency in Word and Excel, along with the ability to work onsite and collaborate closely with a team. Success in this position comes from staying organized, working efficiently with data, and providing dependable day-to-day office support.

Job Responsibility:

  • Maintain accurate records through consistent data entry and careful updates to administrative files and tracking documents
  • Prepare, organize, and sort spreadsheet data, including pulling lists and refining information in Excel for team use
  • Support the timely processing of requests, ensuring materials are completed and sent within established deadlines
  • Create and format documents, letters, and administrative materials using Word and Excel for routine departmental needs
  • Monitor and manage tracking tools used by the team to keep reporting and follow-up activity current
  • Provide general office and administrative support to a six-member team, helping daily operations run smoothly
  • Handle receptionist-style duties and inbound inquiries as needed while maintaining a helpful presence onsite

Requirements:

  • Previous experience in an administrative assistant, office support, or similar coordination role
  • Strong data entry skills with a high level of accuracy and attention to detail
  • Advanced working knowledge of Microsoft Word and Microsoft Excel, including sorting and managing lists
  • Ability to manage multiple time-sensitive tasks and meet turnaround expectations in a fast-paced environment
  • Strong communication skills and comfort supporting internal teams and incoming inquiries
  • Availability to work onsite in Boca Raton, Florida, from 8:30 AM to 5:00 PM
  • Experience in non-profit, donor services, or administrative office settings is helpful

Nice to have:

Experience in non-profit, donor services, or administrative office settings

What we offer:
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan

Additional Information:

Job Posted:
May 04, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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