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Administrative Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Cedar Park

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Responsibility:

  • Manage in-person and drop-box utility payments, reconcile batches, and prepare check deposits for banking through approved scanning procedures
  • Create, assign, and research service requests to support field operations, public inquiries, and reporting needs for leadership and board materials
  • Coordinate customer payment plan documentation by routing approved arrangements from the billing team and maintaining accurate related records
  • Distribute new service application information to prospective residents and collect required supporting documents such as identification and lease or ownership verification
  • Oversee pavilion and facility reservation support by setting up user access, scheduling eligible bookings, answering availability questions, and processing applicable refunds
  • Administer tennis and pickleball membership activities, including sharing applications, recording payments, tracking active membership periods, and arranging delivery of access credentials
  • Program and manage building access cards for staff, board members, vendors, and event users, including scheduling short-term access and handling card return logistics
  • Prepare materials for public meetings by assembling board packets, producing operational and pond-related reports, arranging agenda posting support, and updating website content such as minutes, notices, and community information
  • Support office and district operations through supply ordering, board meeting refreshments, recycling calendar maintenance, printer upkeep coordination, and other administrative tasks assigned by management

Requirements:

  • Experience in administrative support, front desk coordination, or office operations within a detail-focused environment
  • Ability to handle inbound inquiries, assist visitors, and provide clear information with a customer-service mindset
  • Strong data entry and recordkeeping skills with close attention to detail and accuracy
  • Proficiency with Microsoft Word and Excel for preparing reports, organizing information, and compiling meeting documentation
  • Comfortable managing multiple deadlines, routine transactions, and changing priorities throughout the workday
  • Ability to handle confidential information and follow established procedures for payments, documentation, and account support
  • Strong written and verbal communication skills for interacting with residents, staff, vendors, and leadership
What we offer:
  • Medical
  • Vision
  • Dental
  • Life and disability insurance
  • 401(k) plan

Additional Information:

Job Posted:
May 04, 2026

Work Type:
On-site work
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