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Administrative assistant

https://www.randstad.com Logo

Randstad

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Location:
Canada, Montréal

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

60000.00 - 70000.00 CAD / Year
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Job Description:

Are you recognized for your organizational skills, professionalism, and ability to manage multiple priorities simultaneously? This Administrative Assistant position is a unique opportunity to contribute your skills to a recognized organization and grow in a stimulating and collaborative environment. Based in downtown Montreal, this role will allow you to be at the heart of the action, work with committed managers and teams, and contribute directly to the smooth running of daily operations. Prior experience in a corporate environment, ideally in the financial sector, is essential to succeed in this position and successfully meet challenges. If you are looking for a role where your coordination, communication, and administrative management skills will make a real difference, we want to meet you!

Job Responsibility:

  • Plan and coordinate domestic and international travel logistics (flights, accommodations, itineraries, expense reports)
  • Manage calendars, organize meetings across different time zones, and prepare necessary support documents
  • Contribute to the drafting and formatting of presentations, reports, and communications for internal and external audiences
  • Liaise between internal teams and external partners to ensure optimal coordination
  • Process invoices, purchase orders, and expense reports in accordance with internal policies and procedures
  • Provide ad hoc support to the Executive Assistant when required

Requirements:

  • College diploma (DEP or DEC) in office technology or a related field
  • A minimum of three (3) years of relevant experience in administrative support, preferably in a corporate or public affairs environment
  • Proven experience in managing executive agendas and organizing complex trips
  • Excellent command of Microsoft Office (Word, Excel, PowerPoint, Outlook)
  • Strong organizational, priority, and time management skills
  • Excellent oral and written communication skills, in both French and English
  • Discretion, diplomacy, and a high sense of professionalism
  • Demonstrated ability to work independently and adapt quickly to changing priorities
  • Reliability, proactivity, and organizational skills are essential qualities
What we offer:
  • Competitive salary
  • Flexible and competitive benefits, including a staff savings plan where the employer matches your voluntary contributions, a defined benefit pension plan, a $750 wellness and healthcare spending account
  • Paid vacation per year, five personal days, sick days as needed, and the office is closed from December 25th to January 1st

Additional Information:

Job Posted:
December 14, 2025

Expiration:
December 28, 2025

Employment Type:
Fulltime
Work Type:
Hybrid work
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