Administrative Assistant

• Serve as the primary front desk receptionist, ensuring a welcoming environment and managing incoming calls
• Coordinate and maintain executive calendars for two Presidents, scheduling meetings and appointments with precision
• Prepare and track expense reports, ensuring accuracy and timely submissions
• Arrange travel plans, including booking flights, accommodations, and transportation
• Perform accurate data entry tasks to support various administrative needs
• Manage office inventory, ensuring supplies are fully stocked and organized
• Handle general office duties, including filing, correspondence, and maintaining records
• Assist with event preparation and provide support during events, which may occur outside regular office hours
• Utilize tools like Memberly, MailChimp, and NetSuite to streamline administrative processes, if applicable

• Proven experience as an Administrative Assistant or in a similar role
• Strong proficiency in handling receptionist duties and managing inbound calls
• Expertise in executive calendaring and scheduling
• Skilled in preparing and managing expense reports and travel arrangements
• Solid data entry skills with attention to detail
• Ability to manage office inventory and perform general administrative tasks
• Flexibility to assist with events, including availability outside standard office hours

Familiarity with Memberly, MailChimp, and NetSuite is a plus but not mandatory

• Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance
• Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan