Administrative Assistant

• Coordinate and schedule meetings, briefings, and conference calls with internal and external stakeholders
• Prepare meeting agendas, take detailed minutes, and track action items for follow-up
• Handle sensitive and confidential information, including Personally Identifiable Information (PII), with discretion
• Prioritization, coordination, implementation, and follow-through of all administrative workflow within the group, including shopping, timesheet entry, travel, work orders, visit requests, etc
• Schedule/coordinate travel, candidate interviews, distinguished visits, meetings, conferences, seminars, etc
• Provide phone (answering and directing phone calls) and on-site coverage
• Maintaining contact lists
• Provide guidance to group membership regarding Lincoln policy and procedure specific to workflow processes (Travel, Purchasing, Security) and requirements
• Coordinate service needs for office equipment and maintain inventory of office supplies
• Strive to create a positive and productive work environment and, utilizing self-initiative, create efficiencies of processes and enhanced communications

• Must be a U.S Citizen
• Must be able to obtain an Active Secret Clearance (Green Cards / Visas do not qualify)
• Willingness to undergo a comprehensive background investigation and maintain a personal security clearance
• Must be within 100 miles of worksite (Lexington, MA)
• 2-4 years experience
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Advanced Outlook and calendaring skills
• Advanced PowerPoint skills
• Excellent organizational, time management, and multitasking abilities
• Strong written and verbal communication skills with attention to detail
• Ability to balance and prioritize multiple task items in a very fast-paced environment
• Ability to handle sensitive and confidential information, including Personally Identifiable Information (PII), with discretion
• Experience in preparing reports, presentations, and tracking action items
• Strong problem-solving skills with the ability to work independently
• 2 years – Experience with calendar management
• 2 years – Filing
• 2 years – Meeting Management Skills
• 2 years – Experience generating reports and analyzing data
• 2 years – Software
• 2 years – Adobe software (Acrobat, InDesign)
• 2 years – MS Suite (Excel, ppt)
• Excellent Problem Solving
• Presentation, verbal and written communication skills
• Strong Verbal and Written Communication
• Time Management

Degree Level: Bachelor’s Degree

• PTO – 15 days (vacation/sick)
• 10 paid holidays – 6 standard (New Year’s, Memorial Day, Independence Day, Labor Day, Thanksgiving, and Christmas) – 4 floating holidays prorated based on your day of hire
• 1.5 paid days, or 12 hours, for approved volunteer work
• 1 week of paid maternity/paternity LOA after 1 year of Full-time employment
• Tuition & Training Reimbursement – 5K annually for pre-approved, job-related courses
• 401K with Fidelity – Company match on employee contribution: $1/$1 up to 3%, then .50 cents / $1 for 4th and 5th %s
• Fully vested from day one
• Cell Phone & Internet Reimbursed up to $150 monthly
• Buy Your Own Device (BYOD) – reimbursement of up to $1,500 every three (3) years for the purchase of electronic equipment