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Administrative Assistant

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Crow Holdings

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Location:
United States , Houston

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

Trammell Crow Residential seeks an energetic and enthusiastic Administrative Assistant to support the Houston, TX office. The ideal candidate demonstrates initiative, creativity, and has strong attention to detail.

Job Responsibility:

  • Oversee day-to-day office operations, including but not limited to purchasing office and kitchen supplies, answering phones, greeting visitors, processing mail and deliveries, maintaining a clean and orderly office
  • Support construction sites with utility accounts, technology updates and supply ordering
  • Prepare, submit, and track Executive expense reports
  • Manage multiple calendars, tasks, email communication, meeting minutes, and travel arrangements
  • Event coordinator including office celebrations for birthdays and holidays, project groundbreakings, and team building events
  • Serve as liaison with corporate Business Technology team, ensuring office is up to date with processes and software, managing technical equipment in shared spaces, and assisting new and current employees with device set-up and troubleshooting
  • Assist accounting department with overhead expense tracking and payable filing
  • Prepare documents including drafting correspondence, presentation, and report packaging (including graphics, charts, and graphs). Maintain department documents by scanning and organizing folder structures in accordance with document retention procedures
  • Provide daily support for office and perform additional tasks and special projects as assigned
  • Responsible for maintaining the culture of the office by creating opportunities to keep employees engaged and connected including organizing annual community service projects
  • Keep office directory up to date as well as monthly calendar and newsletter
  • Liaison with corporate HR department for onboarding of new hires, distributing anniversary and new hire gifts

Requirements:

  • 3+ years of administrative experience
  • previous experience in Real Estate Development or Construction office preferred
  • Experience making travel arrangements to coordinate airlines, hotels, and ground transportation
  • Highly proficient in MS Office, including using Outlook to manage multiple calendars and contact lists
  • Intermediate proficiency in Excel with ability to create tables
  • intermediate to advanced proficiency in PowerPoint to produce polished presentations
  • Excellent time management and organization skills
  • polished professional presence and outstanding communication skills, able to adapt quickly as well as take initiative
  • Extraordinary interpersonal skills
  • collaborates effectively with internal business groups and external partners
  • Confidential, empathetic, and diplomatic in all interactions
  • demonstrates flexibility and good instincts

Nice to have:

  • Experience with Procore and Bluebeam a plus
  • Notary Public a plus

Additional Information:

Job Posted:
February 07, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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