Administrative Assistant

• Welcome and direct customers, visitors, and vendors to the appropriate staff members
• Process and manage invoices, purchase orders, and inventory records through accounts payable systems
• Maintain accurate logs of customer names and referrals on a daily basis
• Organize and distribute incoming mail to relevant departments
• Handle branch petty cash and report deposits and credit card transactions to corporate
• Scan and archive final recap packages for accounting purposes
• Ensure proper filing of truck records after transaction completion by the Finance and Insurance Manager
• Provide backup and support for the Finance and Insurance Manager as needed
• Check titles promptly upon arrival and maintain compliance with auditing guidelines
• Perform copying, scanning, and filing tasks while adhering to organizational standards

• High school diploma or equivalent is required
• Prior experience in accounts payable and customer service is preferred
• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook
• Strong organizational skills and the ability to manage multiple tasks simultaneously
• Excellent interpersonal communication skills with a focus on customer service
• Ability to adapt to changing priorities and work effectively in diverse situations
• Familiarity with basic accounting processes and record-keeping
• Positive attitude and detail-oriented approach when interacting with coworkers and clients

Prior experience in accounts payable and customer service

• medical, vision, dental, and life and disability insurance
• 401(k) plan
• free online training