Administrative Assistant

• Calendar and Schedule Management: Utilise initiative and forward planning in managing Sydney TAC Leader’s time
• Manage meeting requests effectively and promptly
• Serve as a liaison among executives, employees, and stakeholders both internally and externally
• Prepare Site agendas and set expectations for meetings
• Organise, coordinate, and host Webex meetings
• Travel and Expense Management: Arrange travel through SAP Concur and liaise with AMEX Travel Centre for bookings, accommodations, transport, itineraries, visas, and travel agendas
• Coordinate travel agendas across different locations with internal and external stakeholders
• Handle expense claims and report submissions via SAP Concur
• Process purchase requisitions and orders through internal tools
• Communication: Act as the primary point of contact between our TAC leaders and internal/external stakeholders
• Manage internal announcements, including template creation and managing the communications calendar for special events and celebrations
• Maintain up-to-date organisation charts
• Document actions/minutes and distribute meeting notes
• General Administrative Support: Act as the central point of contact for the TAC Leaders calendar and announcements, celebrating events and promoting team cohesion
• Manage event logistics for internal and external stakeholders
• Prepare and edit reports, presentations, and other documents as required
• Organise and maintain files, records, and documentation with a high level of confidentiality
• Develop and maintain an internal website via M365 SharePoint
• Collaborate with stakeholders and the EA community across all business segments to share best practices, coordinate joint events, represent our site leader and Organisation

• Exceptional organisational and time management skills
• Highly effective at multitasking with strong prioritisation capabilities
• Proficiency in Microsoft 365, e.g., Outlook, PowerPoint, Excel, Word, and SharePoint
• Excellent written and verbal communication skills
• Ability to handle confidential information with discretion
• Strong problem-solving and decision-making skills
• High level of professionalism and adaptability
• Proactive, can-do attitude and a commitment to teamwork
• Experience in collaborating with multicultural teams and an awareness of different time zones
• Ensuring a positive representation of the Sydney TAC’s site and Business’s brand
• Required to work in the office 3 days a week with a flexible working arrangement

Project management/co-ordination experience is a plus

• Flexible working arrangements
• Opportunity to gain exposure across multiple business areas
• Potential for career growth within a global, cutting-edge organisation
• Exciting challenges