Administrative Assistant Job at Robert Half (Baltimore)

New

Administrative Assistant

Location

United States , Portsmouth

Salary:

19.00 - 22.80 USD / Hour

Atria Senior Living

Expiration Date

Until further notice

Requirements

High school diploma or general education degree (GED)
or one (1) to three (3) months related experience and/or training
or equivalent combination of education and experience.
Proficient computer skills with experience using Microsoft Office and ability to navigate the internet.
Must successfully complete all Atria specified training programs.
State required training guidelines.
Able to read and comprehend simple instructions, short correspondence, and memos.
Ability to write simple correspondence.
Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
Able to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

Job Responsibility

Performs the administrative and business office services tasks as assigned by the Community Business Director.
Assists the Community Business Director with accounts receivable function to include maintaining resident data in systems and files.
This may include input of ancillary charges and monthly billing statement generation, review of aging reports and supporting collection efforts.
Assists the Community Business Director with accounts payable to include coding of invoices, data entry into systems
making copies and filing of vendor files.
Assists the Community Business Director with payroll functions by running daily punch reports, correcting missed punch corrections and supporting pay period end functions and filing
train staff to proper time clock procedures.
Assists the Community Business Director with human resource functions such as new hire orientation, enrollment and plan changes
maintaining of personnel files (with controlled access to files under the direction and supervision of the Community Business Director or Executive Director) and tracking of FMLA, Worker's Compensation, and other programs as assigned.
Assists the Community Business Director with month end close procedures in collection of month end accruals from department heads

What we offer

Competitive Pay
Paid Holidays & PTO
Comprehensive Health Plans
Career Advancement Opportunities
Tuition Reimbursement
Employee Loyalty Rewards Program
Retirement Savings Plan with Employer Match
Rewards & Recognition
Health & Safety

Parttime

New

Administrative Assistant

We are looking for an Administrative Assistant to support daily office operation...

Location

United States , Brooklyn

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in an administrative, office support, or receptionist position
Ability to handle inbound calls professionally and communicate clearly with internal and external contacts
Strong data entry skills with careful attention to detail and accuracy
Comfortable managing multiple tasks in a fast-paced office setting
Proficiency with general administrative procedures, document handling, and recordkeeping
Dependable organizational skills and the ability to follow through on assigned responsibilities

Job Responsibility

Welcome visitors, provide front-desk support, and ensure a positive experience for callers and guests
Manage incoming phone calls, direct inquiries to the appropriate contacts, and relay messages in a timely manner
Perform a range of administrative tasks such as scheduling, filing, document preparation, and general office coordination
Enter, update, and maintain information in company records with a strong focus on accuracy and completeness
Support day-to-day office operations by organizing paperwork, tracking routine tasks, and assisting team members as needed
Monitor administrative workflows and help keep internal processes running efficiently across the office

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Administrative Assistant

Dayton area company is seeking a detail-oriented and organized Administrative As...

Location

United States , Dayton

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous administrative or office support experience preferred
Strong communication and organizational skills
Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook
Ability to multitask and prioritize effectively
High attention to detail and accuracy
Professional and positive attitude

Job Responsibility

Answer and direct phone calls and emails
Schedule meetings and maintain calendars
Prepare documents, reports, and correspondence
File, scan, and organize records
Data entry and database updates
Support office staff with general administrative tasks
Handle incoming and outgoing mail
Maintain office supplies and assist with ordering

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Administrative Assistant

We are looking for an Administrative Assistant to join a team in Baton Rouge, Lo...

Location

United States , Baton Rouge

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an administrative, office support, front desk, or related position
Strong verbal and written communication skills with the ability to provide attentive customer service in person, by phone, and through email
Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint
Accurate data entry skills with close attention to detail and record-keeping quality
Ability to manage multiple tasks, stay organized, and prioritize work in a fast-paced office setting
Experience handling inbound and outbound calls, scheduling appointments, and maintaining organized documentation
Comfortable working with confidential employee, customer, and vendor information with attention to detail

Job Responsibility

Welcome applicants and visitors at the front desk, provide basic guidance, and connect them with the appropriate HR contact for next steps
Assist with onboarding coordination by preparing materials and keeping employee documentation accurate, current, and well organized
Provide day-to-day administrative support across the office, including scheduling, correspondence, and general clerical assistance
Organize and maintain both paper and electronic files for invoices, statements, tax records, and personnel documents, including scanning and indexing records for easy retrieval
Enter and update customer and vendor details in company systems while ensuring information is complete and accurate
Communicate with customers and vendors to respond to questions, resolve billing concerns, and obtain required documents such as W-9s and Certificates of Insurance
Monitor document expiration timelines and follow up with external contacts to secure renewals before deadlines are missed
Manage office and operational supply inventory by tracking needs and placing orders in a timely manner
Sort, distribute, prepare, and send incoming and outgoing mail, including invoices, checks, financial paperwork, and business correspondence

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

New

Administrative Assistant

We are looking for an organized Administrative Assistant to support daily office...

Location

United States , Woodland Hills

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in an administrative, clerical, or office support role
Ability to handle inbound calls professionally and communicate clearly with internal and external contacts
Experience performing general office administration in a structured, fast-moving environment
Strong data entry skills with close attention to accuracy and detail
Background in receptionist or front-desk responsibilities
Proficiency in managing multiple tasks, staying organized, and meeting daily priorities

Job Responsibility

Manage day-to-day administrative activities to help the office run smoothly and efficiently
Receive and direct incoming calls with professionalism, ensuring messages and inquiries reach the appropriate contacts
Welcome visitors and provide front-desk support while maintaining a courteous and organized office environment
Enter, update, and maintain records accurately across office documents and databases
Prepare routine correspondence, files, and general administrative materials as needed by the team
Coordinate scheduling, document handling, and other clerical tasks to support business operations
Maintain organized filing systems and assist with office records to ensure information is easy to access

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

New

Administrative Assistant

We are looking for an Administrative Assistant to support a busy office in Grand...

Location

United States , Grand Rapids

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an administrative, office support, receptionist, or similar coordination role
Ability to manage multiple priorities in a fast-paced environment while maintaining strong attention to detail
Comfortable working with payroll-related follow-up tasks, timecard collection, and data entry responsibilities
Proficiency with Microsoft Office, including Word, Outlook, Teams, and basic Excel functions
Strong communication skills with a detail-oriented, positive, and service-oriented approach
Willingness to learn new software and internal systems with limited ramp-up time
Dependable work ethic, sound organizational skills, and a proactive attitude toward supporting the team

Job Responsibility

Monitor and collect employee timecards to help ensure payroll information is complete and submitted on schedule
Provide day-to-day administrative support for the office, including data entry, document handling, and general coordination tasks
Assist with onboarding activities such as preparing hiring paperwork, supporting processing requirements for all candidates, and organizing materials for new employee orientation
Respond to inbound calls and direct inquiries professionally while helping maintain smooth front-office operations
Work closely with team members across multiple locations to gather information and support shared administrative needs
Use Microsoft Office applications and internal platforms to update records, track details, and complete routine office processes
Learn office-specific systems and follow established procedures to support accurate and efficient administrative workflows

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

Fulltime

New

Administrative Assistant

We are looking for a reliable and detail-oriented Administrative Assistant to su...

Location

United States , Eagan

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven administrative support experience in an office environment
Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Strong organizational and time management skills
Excellent written and verbal communication skills
Ability to handle multiple tasks and prioritize effectively
Comfortable working independently and as part of a team
Experience with calendar management and document preparation

Job Responsibility

Manage calendars, schedule meetings, and coordinate appointments
Prepare and edit documents, reports, and correspondence
Handle incoming calls, emails, and mail distribution
Maintain filing systems and ensure records are up to date
Order office supplies and manage inventory
Assist with travel arrangements and expense reporting
Support internal team communications and project tracking
Provide general administrative support across departments

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

New

Administrative Assistant

We are looking for an Administrative Assistant with relevant experience to help ...

Location

United States , Aurora

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in an administrative, front desk, or dental office support position
Practical knowledge of dental insurance verification, benefits coordination, and claims administration
Proficiency with Dentrix dental software in a clinical or dental office setting
Experience scheduling appointments, managing patient check-in processes, and maintaining organized office records
Understanding of dental terminology, insurance concepts, and standard dental practice workflows
Strong written and verbal communication skills with a detail-oriented and service-focused demeanor
High level of accuracy, organization, and ability to manage multiple priorities in a fast-paced environment
Familiarity with patient privacy standards and confidential handling of sensitive information

Job Responsibility

Welcome patients upon arrival, guide them through intake and departure procedures, and create a welcoming front office experience
Review dental coverage details before visits by confirming eligibility, benefits, and plan information with insurance providers
Prepare and transmit claims, track unpaid items, apply payments accurately, and assist with resolving outstanding account issues
Communicate expected out-of-pocket costs, co-pay amounts, and coverage information so patients understand their financial responsibilities
Keep patient files current by updating personal details, insurance records, and supporting documentation with a high degree of accuracy
Use Dentrix to organize calendars, maintain account information, document office activity, and support day-to-day administrative workflows
Partner with providers and office staff to maintain an efficient schedule and support steady patient movement throughout the day
Process payments, issue receipts, and complete routine clerical work such as scanning, filing, correspondence, and data entry
Follow confidentiality requirements and office procedures to protect patient information and support compliant operations

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

Fulltime

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