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Robert Half Logo Robert Half · Office Administration

Administrative Assistant

United States, Bohemia Employment contract · Job Posted July 03, 2026
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Job Description

We are looking for an experienced Administrative Assistant to support daily business operations in New York. This onsite role is a long-term contract opportunity for an individual who can manage a wide range of administrative activities, maintain confidentiality, and serve as a dependable point of coordination for the team. The position requires strong organizational skills, sound judgment, and the ability to handle multiple priorities in a fast-paced environment.

Job Responsibility

  • Enter and maintain accurate information in internal records, databases, and filing systems to support efficient office operations
  • Coordinate meetings, conference calls, and schedules while ensuring participants receive the appropriate information and support
  • Manage incoming correspondence, direct inquiries to the appropriate contacts, and respond to routine office-related questions in a courteous manner
  • Support administrative activities across multiple functional areas and act as a reliable resource on day-to-day office matters
  • Review draft and final documents for completeness, formatting, and alignment with established administrative practices and procedures
  • Compile data, prepare summaries, and assist with reports related to budgets, project timelines, and operational metrics as needed
  • Handle sensitive materials and confidential documents with discretion while completing independent assignments and special projects
  • Assist with travel and expense-related tasks, including invoice support and use of tools such as Concur or similar expense management systems
  • Provide general office support such as photocopying, scanning, organizing materials, and maintaining orderly administrative workflows

Requirements

  • High school diploma, associate degree, or other two-year post-secondary training with at least 4 years of relevant administrative experience
  • Authorization to work in the United States and eligibility to work in the U.S. now and in the future
  • Demonstrated experience with core office support activities, including data entry, file maintenance, scheduling, and correspondence handling
  • Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint
  • Ability to work onsite in Bohemia, New York and manage multiple responsibilities with strong attention to detail

Nice to have

  • Experience supporting budgeting, travel coordination, expense reporting, or invoice processing is preferred
  • Familiarity with Concur Travel and Expense or a comparable travel and invoicing platform is preferred
  • Bilingual communication skills are a plus

What we offer

  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
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