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Administrative Assistant

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Robert Half

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Location:
United States , Alhambra

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Category:
Office Administration

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Contract Type:
Contract work

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Salary:

Not provided
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Job Description:

We are looking for a dependable Administrative Assistant to provide part-time, on-site support for property management and office operations in Alhambra, California. This Long-term Contract opportunity is ideal for someone who is organized, proactive, and comfortable balancing administrative tasks, tenant communication, and records management in a fast-paced real estate environment. The role supports residential and commercial properties and requires strong attention to detail, sound judgment, and clear bilingual communication in English and Spanish.

Job Responsibility:

  • Oversee routine administrative support for property operations, including document handling, record maintenance, and general office coordination
  • Review tax, insurance, and lease-related records to help confirm properties and tenant files remain accurate, current, and compliant
  • Assist with leasing activity by supporting application reviews, preparing move-in and move-out paperwork, and guiding tenants through onboarding steps
  • Respond to tenant questions regarding rent, lease terms, and service requests, while helping direct issues to the appropriate parties
  • Enter financial and property data into Yardi, including rent transactions, charges, invoices, receivables, and work orders
  • Help monitor expenses, utilities, and tenant bill-backs by identifying discrepancies, tracking trends, and supporting cost-control efforts
  • Prepare recurring reports for management, such as vacancy updates, upcoming rent increase eligibility, and revenue tracking details
  • Coordinate operational follow-up with outside contacts, including vendors, housing agencies, banks, and insurance or licensing-related parties
  • Manage front office duties such as answering incoming calls, processing mail, filing records, and assisting with written correspondence and special projects

Requirements:

  • At least 3 years of experience in administrative support, office coordination, or a similar business operations role
  • Previous exposure to property management processes is preferred, particularly in residential or commercial real estate settings
  • Familiarity with Yardi or related property management software is preferred
  • Bilingual fluency in Spanish and English is required for day-to-day communication
  • Strong organizational skills with the ability to manage multiple tasks accurately and meet deadlines
  • Experience handling data entry, document control, and inbound call support in an office environment that requires attention to detail
  • Ability to maintain confidentiality when working with tenant records, financial information, and internal business documents

Nice to have:

  • Previous exposure to property management processes, particularly in residential or commercial real estate settings
  • Familiarity with Yardi or related property management software
What we offer:
  • medical
  • vision
  • dental
  • life and disability insurance
  • company 401(k) plan

Additional Information:

Job Posted:
May 20, 2026

Employment Type:
Parttime
Work Type:
On-site work
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