Administrative Assistant Job at Solomon Page (New York)

Administrative Assistant

Solomon Page

Location:
United States , New York

Category:
Office Administration

Contract Type:
Not provided

Salary:

75000.00 - 85000.00 USD / Year ▼

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Job Description:

We are seeking an organized, proactive, and detail-oriented Administrative Assistant with 2-3 years of experience to provide high-level administrative support to department leadership within a fast-paced and dynamic business environment. The ideal candidate is resourceful, confident, and thrives under pressure while maintaining professionalism and a positive attitude. This role offers an excellent opportunity for a driven individual eager to contribute to a collaborative and global organization.

Job Responsibility:

Arrange all aspects of domestic and international travel, including flights, hotels, ground transportation, and conference bookings
Prepare detailed travel itineraries, ensuring all required documentation and visas are secured
Coordinate logistics with other offices and update calendars, visitor logs, and travel logs accordingly
Schedule and coordinate meetings, conference calls, and client lunches/dinners
Manage catering and venue arrangements, prepare meeting materials, and maintain accurate records of attendees
Handle transportation arrangements (car service, taxis) for staff and clients as needed
Prepare and process expense reports in Concur and Dynamics 365 in a timely manner
Reconcile receipts, document business purposes, and follow up for approvals
Track client meetings and events within the CRM system
Maintain and update contact records, ensuring accurate and current client information
Develop familiarity with clients, brokers, and key partners
Provide comprehensive administrative support for internal and external meetings
Coordinate visitor arrangements, including desk assignments and meeting logistics
Assist with mail distribution, FedEx shipments, and telephone coverage
Support ad hoc projects and provide backup coverage for team members during absences
Handle confidential information with discretion and professionalism

Requirements:

2+ years of experience in an administrative support role
experience within financial services or a corporate environment strongly preferred
Bachelor’s degree preferred or equivalent experience
Exceptional organizational and multitasking abilities with strong attention to detail
Excellent communication and interpersonal skills, with the ability to interact professionally at all levels
Proficiency in Microsoft Office 365, SharePoint, and collaboration tools
Experience managing travel logistics, expenses, and client communications
Ability to adapt quickly, work independently, and manage multiple priorities in a fast-paced setting

Nice to have:

Professional, composed, and collaborative team player
Demonstrates initiative, reliability, and a strong sense of accountability
Exercises sound judgment and maintains confidentiality at all times
Culturally aware, ethical, and respectful in all interactions

What we offer:

medical
dental
401(k)
direct deposit
commuter benefits

Additional Information:

Job Posted:
January 18, 2026

Employment Type:

Fulltime

Work Type:

On-site work

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