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MBMpl Logo MBMpl · Office Administration

Administrative Assistant

Australia, Sydney Employment contract · Job Posted May 27, 2026
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Job Description

MBM is currently seeking a dynamic and experienced Administrative Assistant to join our Sydney team. This role is pivotal in supporting our team with the administrative support.

Job Responsibility

  • Manage the administration inbox within, Microsoft Outlook software and complete any tasks that come through, as well as categorising emails for other Administration team members
  • Assist Office Administrator in organising all the internal staff events and keep the calendar of events updated
  • Answer and forward telephone calls in a professional, timely and efficient manner
  • Greet and welcome clients face to face, including making tea and coffee
  • Book and manage meeting rooms as requested, including catering and maintaining/restoring cleanliness after meetings
  • Assist with IT duties including hardware purchases, staff relocations, meeting rooms & AV requirements and other ad hoc IT related request when Office Administrator is not available
  • Collect and distribute incoming mail
  • Coordinate outgoing mail on daily basis
  • Distribute credit cards that are ordered and update the spreadsheet accordingly
  • Assist National Operations Manager with the ESG reporting
  • Assisting hubs with word formatting and photo scheduling
  • Work closely with the Marketing team regarding client events that are held onsite, organise catering and other items for boardroom lunches and B2Bs
  • Process Concur expense claims for Directors, ensuring accurate and timely submissions
  • Photocopying, typing, binding and other ad hoc requests
  • Provide administrative assistance to all areas of the business as required

Requirements

  • At least 6 months to 1 year experience in a similar position is required
  • Sound knowledge of Word, Excel, Outlook, and PowerPoint
  • Strong organisational skills with an ability to prioritize tasks effectively
  • Excellent verbal and written communication skills
  • Professional telephone etiquette and customer service skills
  • Attention to detail and ability to meet deadlines
  • Proactive and able to work both independently and collaboratively

Nice to have

  • Team Player: Effective organisational and communication skills
  • Time Management: Ability to meet tight deadlines and manage multiple projects simultaneously
  • Proactivity: A proactive approach with a commitment to continuous improvement and professional development

What we offer

  • Professional Growth: An opportunity to grow professionally in a supportive and stimulating work environment
  • Learning Programs: Access to in-house and external learning programs
  • Networking: Engagement with industry functions and client interactions to build networks
  • Development: Continuous personal and professional development within the company with a focus on sustainability practices
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