Administrative Assistant Job at Robert Half (Shelton)

New

Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support a Contr...

Location

United States , Berkeley

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in administrative support, office coordination, or records management
Strong organizational skills with the ability to manage large volumes of documents accurately
Comfortable performing data entry and working with digital filing or document management systems
Ability to handle confidential information with discretion and care
Capable of managing routine office tasks, including copying, mailing, and file retrieval
Clear communication skills and the ability to respond professionally to staff requests, including inbound inquiries when needed

Job Responsibility

Organize and prepare physical records for packing and transfer to an off-site storage facility
Review files and arrange documents using appropriate alphabetical, numerical, or date-based systems to improve accessibility
Scan paper materials and upload digital copies into electronic folders or databases with accuracy
Locate requested records, monitor files that are checked out, and help ensure materials are returned promptly
Identify records that are no longer required, support archiving activities, and handle sensitive document disposal in line with retention guidelines
Provide general office assistance such as photocopying, entering information, processing mail, and helping keep administrative equipment in working order

What we offer

Medical insurance
Vision insurance
Dental insurance
Life insurance
Disability insurance
401(k) plan
Free online training

Fulltime

New

Administrative Assistant

Our client in Albany is seeking a reliable and organized Administrative Assistan...

Location

United States , Albany

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous administrative, office support, receptionist, or customer service experience preferred
Strong written and verbal communication skills
Highly organized with strong attention to detail
Ability to prioritize multiple tasks and adapt to changing priorities
Proficiency with Microsoft Office, including Word, Excel, and Outlook
Comfortable performing light physical tasks such as standing, lifting, moving boxes, and organizing office materials.

Job Responsibility

Provide front desk coverage from 9:00 AM - 1:00 PM, including greeting visitors, answering phones, and directing inquiries
Conduct daily office walkthroughs to ensure conference rooms, reception areas, kitchens, and common spaces are organized and presentable
Coordinate conference room scheduling and assist with meeting preparations, including ordering breakfast and lunch when needed
Manage office supply inventory and place orders for supplies, kitchen items, and other office necessities
Monitor incoming deliveries and coordinate messenger services as requested
Assist with office organization projects, including document retention, storage management, e-waste coordination, and general office upkeep
Scan and digitize paper records into the company's document management system
Support administrative projects such as typing, editing, and data entry as needed
Coordinate service requests for office equipment, including printers and coffee machines
Assist with workstation setup and breakdown for new hires and departing employees

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Parttime

New

Administrative Assistant

We are looking for an organized Administrative Assistant to support daily office...

Location

United States , Richmond

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in an administrative assistant, receptionist, or office support role
Demonstrated ability to manage administrative assistance tasks in a detail-focused office setting
Experience handling inbound calls with strong communication and customer service skills
Proficiency in data entry with careful attention to accuracy and detail
Ability to manage multiple priorities, stay organized, and follow through on routine administrative work
Comfortable performing front-desk and receptionist duties with discretion
Strong written and verbal communication skills, along with basic office coordination capabilities

Job Responsibility

Welcome visitors and provide attentive front-desk support while creating an efficient and organized office environment
Respond to inbound phone calls, direct inquiries to the appropriate team members, and relay messages clearly and promptly
Perform data entry tasks with a high level of accuracy to maintain current and reliable administrative records
Prepare, organize, and file office documents so information is easy to access and properly maintained
Assist with day-to-day administrative coordination, including scheduling, correspondence, and general office support
Monitor routine office activities and help ensure supplies, paperwork, and administrative processes remain on track
Support receptionist-related duties by managing incoming communications and maintaining a welcoming first point of contact
Contribute to additional clerical projects as needed to help the team meet operational goals

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Administrative Assistant

We are looking for a dependable Administrative Assistant to support daily office...

Location

United States , Sarasota

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in an administrative, clerical, receptionist, or office support role is preferred
Proficiency with Microsoft Office or Office 365, including the ability to complete routine computer-based tasks accurately
Strong organizational skills with the ability to manage files, records, and multiple priorities effectively
Strong communication skills and a friendly, attentive approach when interacting with residents, visitors, and vendors
Dependable attendance and the ability to work consistently in an on-site office setting
Comfort working independently in a small office while also taking direction from management and board leadership
Ability to remain composed during interruptions and shifting priorities in a front-desk environment
All candidates are required to undergo a standard criminal screening

Job Responsibility

Welcome homeowners, guests, and vendors at the front desk and provide courteous assistance with questions or office needs
Support the property manager and board members with day-to-day administrative tasks, correspondence, and document handling
Process rental and homeowner applications, ensuring forms and supporting paperwork are complete and properly organized
Maintain accurate filing systems, office records, and data entry tasks to support efficient office operations
Prepare access credentials and respond to routine resident requests in a timely and attentive manner
Compile basic reports and perform general clerical duties such as scheduling, document preparation, and phone coverage
Help maintain an orderly, well-organized office environment and adapt to changing front-desk activity levels throughout the day

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Administrative Assistant

We are looking for an organized and experienced Administrative Assistant to supp...

Location

United States , Linthicum

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in administrative support, office coordination, or program support roles
Strong ability to manage competing requests from multiple stakeholders while maintaining attention to detail
Strong communication skills with the confidence to interact with physicians and other senior-level contacts
Proficiency with general administrative tasks such as scheduling, documentation, data entry, and call handling
Ability to learn new systems and software platforms quickly and apply them effectively in daily work
Demonstrated organizational skills with the ability to build and maintain efficient workflows and support materials
Flexibility to accommodate occasional evening meetings and travel as needed

Job Responsibility

Coordinate day-to-day administrative activities, ensuring timelines, records, and communications remain accurate and up to date
Support multiple concurrent assignments by tracking deliverables, adjusting priorities as needed, and following through with internal teams and external contacts
Prepare, organize, and maintain documentation, reference materials, and process guides to improve consistency for future program work
Serve as a reliable point of contact when interacting with physicians and other stakeholders, handling detailed communication with accuracy and discretion
Assist with program and project coordination tasks, including scheduling, meeting support, data entry, and follow-up on action items
Work collaboratively with departments across the organization to keep projects moving and ensure information is shared effectively
Learn and use internal software tools quickly to support team operations and reporting needs
Provide occasional support outside standard business hours, such as evening conference calls, and travel when program needs require it

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Administrative Assistant

We are seeking a detail-oriented and professional Administrative Assistant to su...

Location

United States , Wilmington

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
associate degree preferred
Previous experience in an administrative assistant, office assistant, or customer service role preferred
Experience in insurance, financial services, or a professional services environment is a plus
Proficiency with Microsoft Office, including Word, Excel, Outlook, and PowerPoint
Strong written and verbal communication skills
Excellent organizational skills and attention to detail
Ability to multitask and prioritize work in a deadline-driven environment
Professional demeanor and strong customer service skills

Job Responsibility

Provide administrative support to managers, agents, and office staff
Answer and direct incoming calls, emails, and correspondence
Greet clients and visitors in a professional and courteous manner
Schedule meetings, appointments, and calendar updates
Prepare, format, and maintain documents, reports, and spreadsheets
File, scan, and organize records, policies, and other office documentation
Assist with data entry, policy updates, and general office recordkeeping
Support client service activities by responding to basic inquiries and routing requests appropriately
Process mail, handle office supplies, and coordinate general office operations
Maintain confidentiality of client and company information

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

New

Administrative Assistant

The Administrative Assistant provides broad operational and administrative suppo...

Location

Brazil , Sao Paulo

Salary:

Not provided

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Bachelor’s degree in business administration, Accounting, International Trade, Logistics, or a related field preferred
Previous experience in administrative support, customer service, finance support, or operations coordination
Experience with accounts payable/receivable and import or logistics processes is desirable
Proficiency in Microsoft Office, especially Excel, Word, and Outlook
English proficiency required
additional language skills are a plus

Job Responsibility

Provide day-to-day administrative support to the business and leadership team
Maintain organized electronic and physical records, files, and operational documents
Assist with preparation of reports, spreadsheets, forms, and internal correspondence
Support scheduling, meeting coordination, document control, and follow-up on pending tasks
Serve as a first point of contact for customer inquiries by email, phone, and other communication channels
Support order follow-up, delivery coordination, issue resolution, and customer communication
Maintain accurate customer records and help ensure a high standard of service and responsiveness
Coordinate internally with sales, operations, and clinical/commercial teams to address customer needs
Process supplier invoices and supporting documents for payment
Monitor payment schedules and assist in ensuring timely settlement of obligations

What we offer

Competitive salary and benefits
Opportunities to thrive and grow
Engaged and inclusive global teams

Fulltime

New

Administrative Assistant

We are looking for a dependable Administrative Assistant to support daily office...

Location

United States , New York

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience providing administrative support in an office setting
Ability to handle inbound calls effectively and communicate clearly with a wide range of individuals
Strong data entry skills with consistent accuracy and attention to detail
Experience performing receptionist or front-desk duties in a detail-oriented environment
Proficiency with general office procedures, document management, and administrative tasks
Strong organizational skills with the ability to manage multiple priorities effectively
Reliable interpersonal skills and a customer-focused approach to daily interactions

Job Responsibility

Manage day-to-day administrative activities to help the office run smoothly and efficiently
Respond to incoming phone calls, direct inquiries appropriately, and provide courteous assistance to callers
Welcome visitors and handle front-desk responsibilities in a courteous and service-oriented manner
Enter, update, and maintain records with a high level of accuracy and attention to detail
Prepare, organize, and file documents to support office operations and departmental needs
Coordinate general clerical tasks such as scheduling, correspondence, and routine office support
Monitor administrative workflows and assist with ongoing office processes as needed

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

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