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Administrative Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Santa Barbara

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for a dedicated Administrative Assistant to join our team in Santa Barbara, California. This contract position offers an opportunity to support various administrative functions while collaborating closely with program leaders. The ideal candidate will thrive in a fast-paced environment, possess excellent organizational skills, and demonstrate proficiency in technology and communication.

Job Responsibility:

  • Organize and maintain both electronic and physical files to ensure easy access and proper documentation
  • Develop tracking and monitoring systems under the direction of program leadership to ensure operational efficiency
  • Coordinate monthly fire and emergency drills to ensure compliance and safety standards
  • Conduct weekly follow-ups on meal observations to maintain quality and adherence to guidelines
  • Monitor staff training schedules across programs and ensure monthly updates are completed
  • Oversee new employee orientations, ensuring all necessary steps are completed before staff begin their shifts
  • Track staff meetings and ensure meeting notes are properly stored and organized using SharePoint
  • Support data entry tasks in systems such as Kronos, Service Logs, Humanity, and myAvatar, ensuring accuracy and consistency

Requirements:

  • Proven experience in administrative support roles, demonstrating reliability and attention to detail
  • Proficiency in Microsoft Outlook, Excel, and Word to manage tasks efficiently
  • Strong communication skills, both written and verbal, to interact effectively with diverse teams
  • Exceptional organizational abilities with a focus on maintaining accurate records and documentation
  • Detail-oriented mindset to ensure precision in tracking, data entry, and reporting
  • Ability to manage multiple responsibilities and prioritize tasks in a dynamic work environment

Nice to have:

  • Familiarity with data entry systems and tools such as Kronos and SharePoint is preferred
  • Comfortable working independently while also collaborating with team members to achieve goals
What we offer:
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:
March 05, 2026

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