Administrative Assistant

• Oversee administrative support for day-to-day office activities, ensuring tasks are completed accurately and on schedule
• Coordinate resident move-ins and move-outs while keeping apartment availability and status records current
• Enter, update, and review information in company systems and spreadsheets to maintain accurate reporting and documentation
• Support outbound calling efforts and help organize follow-up activities for team outreach campaigns
• Arrange appointments for the sales team and confirm meeting details with clients and internal stakeholders
• Assist with planning office events by organizing logistics, preparing documentation, and coordinating refreshments as needed
• Track office supply levels, place orders for materials such as stationery and business cards, and help manage related spending
• Handle incoming mail and route inquiries, service concerns, and administrative issues to the appropriate contacts for resolution

• At least 3 years of experience in an administrative support role, preferably within a sales or marketing environment
• Proficiency with Microsoft Office applications and basic to intermediate Excel skills for data entry and record maintenance
• Experience with data entry, office coordination, and managing multiple administrative tasks in a fast-paced setting
• Strong verbal and written communication skills, including the ability to handle inbound calls professionally
• Ability to stay organized, maintain accurate records, and follow through on scheduling and documentation details
• Associate’s or bachelor’s degree preferred
• Familiarity with A-Line or similar property management or business software is helpful but not required

Familiarity with A-Line or similar property management or business software

• Medical, vision, dental, and life and disability insurance
• 401(k) plan