Administrative Assistant Job at Robert Half (Westport)

New

Administrative Assistant

We are looking for an experienced and service-oriented Administrative Assistant ...

Location

United States , Schaumburg

Salary:

20.00 - 23.00 USD / Hour

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in administrative support, front desk services, workplace coordination, or a similar office-based role
Strong customer service skills with the ability to interact confidently and professionally with employees, guests, and leadership
Comfortable using computers for daily tasks, including typing, email correspondence, calendar management, and basic spreadsheet work
Ability to manage multiple requests at once while staying organized and maintaining attention to detail
Team-oriented mindset with a willingness to cross-train and support shared responsibilities
Capable of handling conference room scheduling, meeting support, and related office logistics in a fast-paced environment
Reliable attendance and availability to work a Monday through Friday schedule during standard business hours

Job Responsibility

Greet employees, visitors, and meeting participants with a detail-oriented and approachable presence at the conference services desk
Coordinate conference room reservations and help arrange meeting spaces based on event needs, capacity, and setup preferences
Respond promptly to workplace and meeting-related requests, offering practical solutions to support a smooth office experience
Prepare rooms for scheduled meetings by confirming layouts, equipment readiness, and overall presentation before and after use
Partner with team members to maintain organized conference operations and provide coverage or support as priorities shift throughout the day
Assist with event coordination tasks, including communicating room details, setup requirements, and scheduling updates to internal stakeholders
Perform administrative duties such as data entry, calendar support, email communication, and documentation using standard office software
Learn room locations, features, and setup options to provide accurate guidance and dependable service to employees and guests

What we offer

Medical insurance
Vision insurance
Dental insurance
Life insurance
Disability insurance
Company 401(k) plan

Fulltime

New

Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support daily o...

Location

United States , Palmetto

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an administrative support or office coordination role
Hands-on QuickBooks experience is required
Experience processing and completing service or work orders from start to finish
Bilingual communication skills required, with Spanish and English strongly preferred
Strong organizational abilities with close attention to detail
Ability to manage multiple tasks effectively in a dynamic work environment
Comfortable handling inbound calls, data entry, and general receptionist or office support duties

Job Responsibility

Manage the full lifecycle of service and work orders, ensuring each item is opened, updated, and closed with accuracy and urgency
Provide administrative support across daily office functions to help maintain efficient operations and timely task completion
Track order status, share updates with internal teams, and help coordinate next steps to keep activities moving forward
Maintain structured files, logs, and supporting documentation so information is easy to access and audit
Handle general office support duties such as data entry, inbound call assistance, and front-desk style coordination as needed
Enter information into QuickBooks and related administrative systems with a high level of accuracy and consistency
Assist in a fast-paced setting by adjusting priorities, responding to changing demands, and supporting multiple requests at once

What we offer

medical, vision, dental, life and disability insurance
company 401(k) plan

New

Administrative Assistant

We are looking for a compassionate and organized Administrative Assistant to sup...

Location

United States , Largo

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in administrative support, office coordination, or a similar clerical role
Ability to work directly with individuals in challenging or emotionally sensitive situations in a calm and respectful manner
Proficiency with Microsoft Office, including Excel for data entry, recordkeeping, and spreadsheet updates
Strong attention to detail when processing paperwork, maintaining files, and managing documentation
Effective verbal and written communication skills for interacting with residents, landlords, and internal team members
Comfortable handling inbound calls, scheduling appointments, and supporting front-office style responsibilities
Ability to manage confidential information responsibly and maintain professionalism at all times

Job Responsibility

Guide residents through each stage of the relocation process during individual meetings and follow-up interactions
Prepare and organize housing applications, supporting forms, and required documents to help keep cases moving forward
Communicate with landlords and property managers to identify housing options that align with resident needs
Enter, update, and maintain records, logs, and tracking spreadsheets in Microsoft Excel with a high level of accuracy
Review relocation-related forms, reimbursement submissions, and payment documents to ensure completeness and proper processing
Coordinate calendars, arrange meetings, draft routine correspondence, and provide day-to-day support to the relocation team
Handle sensitive resident information with discretion while delivering attentive and empathetic customer service
Respond to inbound calls and general administrative inquiries, directing questions and concerns to the appropriate contacts when needed

What we offer

medical
vision
dental
life insurance
disability insurance
401(k) plan

New

Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support daily o...

Location

United States , Middleton

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience providing administrative support in an office environment that requires close attention to detail
Ability to handle inbound calls and front-desk interactions with strong customer service skills
Proficiency in data entry with close attention to accuracy and detail
Strong organizational skills with the ability to manage multiple tasks and priorities effectively
Comfortable using standard office software and general administrative tools
Clear written and verbal communication skills
Ability to work independently while supporting a collaborative team environment

Job Responsibility

Manage day-to-day administrative activities to keep office operations running smoothly and efficiently
Receive and direct inbound phone calls courteously, ensuring messages are handled accurately and promptly
Welcome visitors and provide front-desk support while maintaining a courteous and organized office presence
Prepare, update, and maintain records, files, and other administrative documentation with a high level of accuracy
Enter data into office systems and verify information to support reliable reporting and recordkeeping
Assist with scheduling, correspondence, and general clerical tasks to support the broader team
Monitor administrative workflows and help coordinate routine office needs, supplies, and related support activities

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

New

Administrative Assistant

Are you detail-oriented with a passion for organization and supporting teams? Jo...

Location

United States , Saint Louis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an administrative or office support role preferred
Strong written and verbal communication skills
Excellent time management and organizational abilities
Proficiency with Microsoft Office Suite and office technology
Ability to handle confidential information with integrity

Job Responsibility

Manage schedules, appointments, and meetings
Prepare and edit correspondence, reports, and presentations
Answer and direct phone calls
respond to inquiries promptly and professionally
Maintain and organize files, both physical and digital
Assist with data entry and database management
Support event planning and coordination tasks
Order office supplies and maintain inventory
Collaborate with team members on special projects as needed

What we offer

Medical, vision, dental, life and disability insurance
401(k) plan
Free online training

New

Administrative Assistant

We are looking for a dependable Administrative Assistant to support daily office...

Location

United States , Wakefield

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
At least 2 years of administrative support experience in an office environment
Proficiency with Microsoft Office Suite, including intermediate Excel skills
Strong organizational skills with close attention to detail and accuracy
Experience coordinating schedules, meetings, or travel arrangements preferred
Ability to manage multiple tasks effectively while meeting deadlines
Spanish bilingual skills are helpful but not required

Job Responsibility

Coordinate calendars, meeting arrangements, and appointment schedules
Arrange travel logistics for field personnel, including flights and related scheduling details
Maintain organized tracking spreadsheets and update administrative records with accuracy and consistency
Provide front-office and general administrative support, including handling inbound calls and directing inquiries appropriately
Enter, review, and manage data in internal documents and office systems
Assist with communication and scheduling across teams
Support onboarding and knowledge transfer activities during the transition period for the role

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

New

Administrative Assistant

We are seeking an experienced Administrative Assistant with 4+ years of strong a...

Location

United States , Herndon

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

4+ years of administrative support experience
Experience supporting C-level executives
Strong calendar management and scheduling skills
Travel coordination experience
Proficiency in Microsoft Office Suite
Tech-savvy with the ability to learn new systems quickly
Excellent verbal and written communication skills
Strong organizational skills and ability to work independently

Job Responsibility

Provide high-level administrative support to executives
Manage complex calendar scheduling and meeting coordination
Coordinate domestic and international travel arrangements
Prepare documents, reports, and correspondence using Microsoft Office Suite
Communicate professionally with internal and external stakeholders
Handle multiple priorities while working independently
Support day-to-day office and administrative operations

What we offer

medical insurance
vision insurance
dental insurance
life insurance
disability insurance
401(k) plan

New

Administrative Assistant

We are looking for an Administrative Assistant to support daily office operation...

Location

United States , Baltimore

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an administrative support or office coordination role.
Familiarity with assisting accounting or finance teams through document collection, record organization, or related administrative tasks.
Strong data entry skills with a high level of accuracy and attention to detail.
Ability to manage inbound calls and communicate professionally with internal and external contacts.
Proficiency with general office administrative duties, including filing, scheduling, and document management.
Strong organizational skills with the ability to prioritize tasks and follow through independently.
Comfort working in a part-time role within a dynamic office environment.

Job Responsibility

Organize, maintain, and retrieve business records, financial documents, and supporting files as requested by internal stakeholders.
Provide administrative support for accounting-related processes by gathering information, locating paperwork, and preparing materials for review.
Enter data accurately into office records and spreadsheets while ensuring information remains current and well documented.
Answer incoming calls, respond to routine inquiries, and direct messages to the appropriate contacts in a clear and organized manner.
Support front desk and general office functions, including scheduling, document handling, and day-to-day administrative coordination.
Help establish and improve filing systems to keep physical and digital records structured, accessible, and easy to manage.
Assist with office organization efforts related to workspace setup and ongoing operational needs as the local office continues to grow.

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Parttime

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