Administrative Assistant Job at Robert Half (San Francisco)

New

Administrative Assistant

We are currently seeking candidates for an Administrative Assistant opportunity ...

Location

United States , Boston

Salary:

27.00 - 33.00 USD / Hour

Daley and Associates

Expiration Date

Until further notice

Requirements

Bachelor's degree required
0-1+ years of administrative experience in a professional services environment
investment management or financial services experience preferred
Advanced proficiency in Microsoft Office Suite and comfort with learning new systems and tools
Strong attention to detail and organizational skills with the ability to manage competing priorities
Excellent communication, interpersonal, and problem-solving abilities
Professional presence, discretion, and a collaborative mindset
Flexible and adaptable with a positive, proactive attitude

Job Responsibility

Manage complex and ever-changing calendars across multiple time zones, coordinating meetings and resolving scheduling conflicts proactively
Arrange and manage detailed domestic and international travel, including itineraries, accommodations, and expense reporting
Prepare meeting materials, client presentations, and daily team packets
collaborate with guest speakers and internal stakeholders
Oversee logistics for meetings and events, including room scheduling, catering, and technology setup
Partner with administrative peers and senior leadership to ensure seamless communication and workflow across departments
Provide additional support as needed

New

Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support daily o...

Location

United States , Honolulu

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in an administrative support or office coordination role
Strong verbal and written communication skills with a customer-focused approach
Ability to answer phones and provide excellent customer service
Proficiency with Microsoft Excel, Microsoft Word, and Microsoft Outlook
Accurate data entry skills and the ability to type at a speed of at least 60 words per minute
Experience managing phone lines, email correspondence, and appointment scheduling
Ability to work effectively with visitors, team members, and external vendors
Strong organizational skills with the ability to handle multiple tasks and deadlines
Detail-oriented approach and attention to detail in a fast-paced office environment

Job Responsibility

Manage front-office and administrative activities by greeting visitors, directing inquiries, and maintaining a welcoming office experience
Handle incoming and outgoing phone communication, respond to emails, and provide timely customer service to tenants, vendors, and internal stakeholders
Prepare, update, and maintain records through accurate data entry, document formatting, and file organization using Microsoft Office applications
Coordinate calendars and schedule appointments, meetings, and other business activities to support team productivity
Process incoming and outgoing mail and ensure correspondence is routed to the appropriate contacts without delay
Work with multiple vendors to support service coordination, follow-ups, and general office needs
Assist with planning and organizing office meetings, property-related events, or team functions as needed
Create spreadsheets, letters, and reports in Excel, Word, and Outlook to support day-to-day administrative operations

What we offer

Free parking
medical
vision
dental
life and disability insurance
401(k) plan
free online training

New

Administrative Assistant

We are looking for an Administrative Assistant to support daily front office ope...

Location

United States , Tempe

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in an administrative, office support, or receptionist role
Ability to handle inbound phone calls professionally and route information efficiently
Strong data entry skills with close attention to detail and accuracy
Comfortable managing multiple priorities in a fast-paced office setting
Proficiency with standard office software and general computer applications
Strong organizational skills and the ability to maintain orderly records and files
Dependable communication skills and a customer-focused approach when assisting staff and visitors

Job Responsibility

Manage front desk and general administrative support activities to keep daily office operations running smoothly
Respond to incoming calls, direct inquiries appropriately, and provide courteous assistance to visitors and staff
Enter, update, and maintain office information and records with a high level of accuracy
Coordinate the purchase of office materials and kitchen supplies while monitoring inventory and replenishment needs
Organize, file, and archive documentation in accordance with retention guidelines and support secure document disposal through an external vendor
Assist with routine clerical tasks such as scheduling, document preparation, and general correspondence
Provide support for basic accounting-related tasks as training is provided
Contribute to additional administrative projects and office duties as business needs change

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Administrative Assistant

We are looking for an Administrative Assistant to support the packaging team in ...

Location

United States , Baltimore

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in an administrative support role, preferably within manufacturing, distribution, or another industrial setting
Strong working knowledge of SAP PM Maintenance or comparable ERP platforms
experience with cloud-based ERP systems is valuable
Familiarity with Kronos timekeeping software is preferred, including the ability to review records and generate reports
Advanced Microsoft Excel skills, including formula usage, along with proficiency in Microsoft Office and SharePoint
Ability to manage multiple priorities, stay organized, and maintain accuracy in a fast-paced environment
Strong analytical and problem-solving skills with careful attention to detail
Willingness to take ownership of both routine and urgent tasks with a flexible, team-oriented approach
Experience supporting operational or continuous improvement activities, including OPEX-related environments, is a plus

Job Responsibility

Investigate and reconcile timekeeping issues by gathering records, reviewing details, and correcting discrepancies in a timely manner
Partner with Human Resources to monitor attendance, maintain documentation, and support adherence to departmental compliance expectations
Compile, organize, and analyze operational data for reporting needs, working closely with corporate partners to ensure information is accurate and useful
Prepare and distribute department performance reports, including key metrics that support decision-making and operational visibility
Review system entries for errors, make corrections when needed, and help maintain dependable administrative records
Provide day-to-day administrative support to the packaging department, helping create structure and consistency across office processes
Assist with special assignments and cross-functional initiatives as business needs evolve
Learn and work within new systems and tools as needed to support department operations and reporting requirements

What we offer

Medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Fulltime

New

Administrative Assistant

We are seeking a highly organized and detail-oriented Administrative Assistant w...

Location

United States , Marietta

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
associate degree preferred
2+ years of administrative experience in a healthcare or medical office setting
Experience working with EHR/EMR systems (e.g., Epic, Cerner, Athenahealth)
Strong knowledge of medical terminology and office workflows
Proficiency in Microsoft Office (Word, Excel, Outlook)
Excellent communication and customer service skills

Job Responsibility

Provide administrative support to healthcare providers, office managers, and clinical staff
Schedule patient appointments, manage calendars, and coordinate follow-ups
Answer and route incoming calls, respond to inquiries, and greet patients professionally
Maintain and update electronic health records (EHR/EMR) accurately
Verify patient information, insurance details, and authorizations
Prepare, scan, and file patient documentation and medical records
Assist with billing coordination, referrals, and documentation requests
Ensure compliance with HIPAA and confidentiality standards
Order office supplies and assist with general office organization
Support special projects and reporting as needed

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

New

Administrative Assistant

We are looking for a dependable Administrative Assistant to support daily office...

Location

United States , Perrysburg

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
Prior experience in an administrative support role is preferred, ideally with at least 1-2 years in an office setting
Strong computer skills with the ability to enter data accurately and produce routine reports
Practical experience using Microsoft Office applications, including Word and Excel
Clear written and verbal communication skills with a detail-focused approach to internal and external interactions
Strong organizational abilities with close attention to accuracy and detail
Ability to work both independently and collaboratively while managing several responsibilities at once

Job Responsibility

Support daily office operations
Assist with a range of administrative tasks
Keep information organized
Handle multiple priorities
Contribute to a team-focused work environment

What we offer

Medical, vision, dental, and life and disability insurance
company 401(k) plan

New

Administrative Assistant

We are looking for an Administrative Assistant to support food service administr...

Location

United States , Ypsilanti

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Associate degree or higher required
At least 2 years of administrative or clerical experience, ideally within education, public sector, or nutrition program settings
Strong ability to organize records, manage detailed documentation, and maintain a high level of accuracy
Proficiency with Google Workspace tools, including Docs and Sheets, and the ability to learn new internal software
Clear written and verbal communication skills for interacting with staff, families, vendors, and agency representatives
Ability to balance multiple deadlines, adapt to changing priorities, and support compliance-focused work

Job Responsibility

Coordinate administrative support for food service operations by organizing records, maintaining documentation, and assisting with day-to-day program needs
Review and collect materials such as menus, production records, training logs, inspection reports, and meal service forms to help ensure program accuracy and compliance
Support monitoring activities by arranging site visits, preparing files for audits or inspections, and assisting with follow-up actions when needed
Maintain district food service files, including meal counts, application records, verification paperwork, and related reporting documents
Help prepare and submit required state and federal child nutrition reports in a timely and accurate manner
Track invoices, compare billing details with district records, and communicate discrepancies to the appropriate internal teams
Respond to questions from families, students, staff, and vendors regarding meal services, balances, eligibility, and program procedures
Assist with procurement-related clerical work, contract documentation, renewals, and audit preparation while supporting communication across school sites and district leadership
Travel to school locations throughout the district to monitor meal service activities, gather required forms, and support after-school or summer meal programs as scheduled
Participate in department and state-sponsored trainings or seminars and complete other assigned tasks that contribute to effective food service administration

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

New

Administrative Assistant

An exciting opportunity with a company located in Ann Arbor for an experienced A...

Location

United States , Ann Arbor

Salary:

21.00 USD / Hour

Robert Half

Expiration Date

Until further notice

Requirements

Minimum 2 years' experience required in a true Administrative Assistant role is required
Prior administrative experience preferred
Excellent communication and time-management abilities
detail oriented, dependable, and able to work independently
Microsoft Word and Excel proficiency are required
At least 2 years of recent experience in a dedicated Administrative Assistant position, with 3+ years of overall relevant experience preferred
Strong proficiency in Microsoft Office, particularly Word and Excel
Demonstrated ability to communicate clearly and manage time effectively in a fast-paced support role
Proven ability to work independently, follow instructions carefully, and respond well to feedback
Reliable and highly detail-oriented in daily responsibilities

Job Responsibility

Entering purchase orders
Assist with processing requisitions
Scheduling meetings
Working with vendors
Processing certificates of insurance
Answering phone lines
Typing correspondence and running maintenance reports on Excel
Entering invoices for payment
Entering payroll data

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Parttime

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