Administrative Assistant Job at Robert Half (New Orleans)

Administrative Assistant

Robert Half

Location:
United States , New Orleans

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

We are looking for a detail-oriented Administrative Assistant to support document organization and compliance efforts at a non-profit organization in New Orleans, Louisiana. This contract position will primarily involve reviewing, sorting, and purging physical and digital files to ensure adherence to established retention policies. The role is critical to maintaining the integrity and security of sensitive information while streamlining document management processes.

Job Responsibility:

Evaluate and organize physical and digital files to align with established folder structures and retention policies
Identify and securely dispose of outdated or unnecessary documents, including sensitive materials such as Section 8 files and procurement records
Collaborate with file room personnel to categorize and manage documentation efficiently
Ensure compliance with organizational policies regarding document retention and destruction
Provide guidance on potential roadblocks or challenges in the document purge process and suggest practical solutions
Maintain accurate records of purged and retained documents for auditing purposes
Utilize tools such as Microsoft Outlook and Microsoft Word to support correspondence and documentation
Engage in data entry tasks to update file inventories and track progress
Work closely with other team members and staff to meet project deadlines, including occasional overtime as needed
Communicate effectively with stakeholders to ensure clarity on project objectives and outcomes

Requirements:

Proven experience in document management or administrative roles, preferably within a non-profit environment
Proficiency in Microsoft Outlook and Microsoft Word for correspondence and documentation tasks
Strong organizational skills and attention to detail in handling sensitive and confidential information
Ability to discern and make judgments regarding document retention and destruction
Familiarity with data entry practices and maintaining accurate records
Experience with filing systems and folder organization for efficient document retrieval
Understanding of challenges related to document purging and the ability to address them effectively
Availability to work occasional overtime to meet project deadlines

What we offer:

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:
March 22, 2026

Work Type:

On-site work

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