Administrative Assistant

• Maintain timesheets and data entry of payroll
• Complete tip reporting functions
• Send all payroll reports to appropriate management for review each week
• Must maintain strict payroll deadlines
• Complete time sheets for temp employees and email to appropriate personnel
• May be asked to assist checking in employees, temps, and other staff/vendors before events/concerts
• Maintain calendar, arrange appointments, coordinate on projects with the Management Team
• Maintain a variety of files and records of information (e.g. attendance, event files, employee files, vendor files, etc.)
• will serve as keeper of the records for all current and closed files within the office
• Place and answer phone calls, take accurate messages, direct inquiries appropriately and greet and direct visitors
• Maintain inventory of office supplies
• Monitor office equipment (printers/scanners/computers/etc.) for proper functioning
• arrange repairs if needed
• Retrieve, screen, and deliver mail correspondence
• Coordinate FedEx and UPS mailings
• Draft letters, reports, and other correspondence in a timely, accurate manner
• Complete a variety of reports for management (must be proficient in Excel/Word)
• Enforce and implement corporate policies and procedures and remain well informed of all office functions
• This position will incorporate duties of other positions, including, but not limited to: Accounting Clerk, Scheduling Coordinator, and Payroll Clerk
• Will work closely with other administrative employees, assisting with accounts payable, scanning files to management, and other functions
• Will assist in analyzing/reviewing vendors statements for accuracy and resolve problems as necessary
• Maintain Product Receiving Log
• Contributes to the team atmosphere of Legends
• Must be flexible
• Hours for this position will vary depending on the concert/event schedule
• Some nights and weekends will be required
• Perform other related duties, tasks, and responsibilities, and special projects as required from time to time

• Associates Degree or three years of accounting experience required
• Experience in the Hospitality industry is a plus
• Experience in office management principles and procedures
• Payroll experience is required
• Proficient in MS Word, Excel, Outlook, PowerPoint, database, and internet searching skills
• Ability to perform duties above expectations with little supervision
• Professional demeanor with the aptitude to interact with poise and upholding the company name
• Strong written and verbal communication skills
• Must be able to follow direction and then instruct others to follow those directions
• Hours may be extended or irregular to include nights, weekends, and holidays
• Travel to our second venue in Dallas may be required
• Excellent organizational skills
• Ability to participate in a team environment
• Practice safe work habits, follow all safety policies and procedures and regulations, complete company-wide safety training and any additional job specific safety training

Experience in the Hospitality industry is a plus