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Robert Half Logo Robert Half · Office Administration

Administrative Assistant

United States, Seal Beach · Job Posted June 29, 2026
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Job Description

We are looking for an Administrative Assistant to support homeowner service activities and day-to-day operational coordination for a contract position based in Seal Beach, California. This role combines customer-focused administrative work with construction and office support, requiring someone who can manage documentation, respond to requests, and keep records accurate and organized. The ideal candidate is detail-oriented, responsive, and comfortable working across multiple teams to help maintain efficient processes and a positive homeowner experience.

Job Responsibility

  • Maintain accurate homeowner records by updating databases and keeping digital and physical files current and well organized
  • Respond to incoming homeowner inquiries and service requests in a timely manner, ensuring issues are routed, tracked, and resolved appropriately
  • Prepare and distribute monthly homeowner information to external survey platforms and assist with related reporting tasks
  • Coordinate with utility providers and internal teams to confirm service-related updates and support homeowner transitions as needed
  • Create and send department documents such as memos, letters, meeting materials, training resources, agendas, and follow-up notes
  • Process field directives, contracts, change documentation, invoices, expense reports, and purchase receipts using designated company systems and electronic signature tools
  • Provide operational support for meetings, training sessions, field trailer logistics, contract labor coordination, and job site posting requirements
  • Partner with departments including Accounting, Human Resources, Legal, IT, Purchasing, Sales Processing, and Office Services to keep administrative and project activities moving forward
  • Track supply needs, arrange routine team materials, and assist with inventory, rentals, dumpster scheduling, and other field support requests
  • Manage schedules and produce project-related reports through project management platforms to support construction and homeowner satisfaction teams

Requirements

  • Experience providing administrative support in an office, construction, property, or customer service environment
  • Ability to handle inbound calls and written communications professionally while delivering strong customer service
  • Strong data entry skills with close attention to detail and a high level of accuracy in recordkeeping
  • Proficiency with standard office software and comfort learning tools for document management, reporting, and electronic signatures
  • Ability to coordinate multiple tasks, deadlines, and cross-functional requests in a fast-paced setting
  • Clear written and verbal communication skills with the ability to work effectively across departments
  • Strong organizational skills and the ability to maintain confidential files, reports, and operational documentation

Nice to have

Experience with receptionist or front-office support duties

What we offer

  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
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