Administrative Assistant Job at Robert Half (West Des Moines)

New

Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support daily o...

Location

United States , Norristown

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in an administrative, office support, receptionist, or front desk role
Strong proficiency with Microsoft Office Suite, including Excel, PowerPoint, and Outlook
Experience handling inbound calls, scheduling, data entry, and general administrative assistance responsibilities
Ability to manage multiple priorities effectively and adapt to changing demands in a busy onsite office setting
Strong communication skills with the ability to interact confidently with directors, project managers, and executive visitors
Strong organizational skills, attention to detail, and a dependable approach to completing daily tasks

Job Responsibility

Welcome visitors, manage the front desk, and ensure a positive and detail-oriented first impression for employees, guests, and leadership visitors
Coordinate calendars, meetings, and appointments while adjusting schedules to address shifting business needs and competing priorities
Arrange business travel and related logistics, including itineraries and scheduling details, to support internal teams and leadership
Provide day-to-day administrative support through data entry, document handling, correspondence, and general office coordination
Order office supplies, monitor inventory levels, and help maintain an organized and well-stocked workplace
Assist with lunch and meeting support by coordinating food orders and preparing shared spaces for internal gatherings
Support facility-related needs by identifying office issues, communicating with appropriate contacts, and helping maintain smooth office operations
Answer inbound calls, respond to routine inquiries, and direct requests to the appropriate team members in a timely manner

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan

New

Administrative Assistant

An onsite Administrative Assistant is needed to support a healthcare office in H...

Location

United States , Honolulu

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in an administrative or office support role
Strong phone experience and ability to answer phones professionally
Excellent interpersonal and customer service skills
Strong attention to detail and multitasking ability
Familiarity with office software and scheduling tools

Job Responsibility

Answer phones and direct calls to the appropriate departments
Schedule appointments and maintain calendars
Support patient-facing and administrative communication
Prepare forms, correspondence, and internal documents
Maintain accurate records and assist with data entry
Monitor office supplies and support daily office workflow
Provide general clerical and operational support

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Administrative Assistant

Our client a Christian nonprofit is seeking a highly organized and proactive Adm...

Location

United States , Ashburn

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

4+ years of strong administrative experience
Experience supporting a CEO, director, or senior leader strongly preferred
Strong proficiency in Microsoft Office Suite
Ability to learn new database systems and software quickly
Proven ability to multitask and manage multiple priorities successfully
Excellent organizational, communication, and time management skills
Must be able to work onsite full-time, Monday through Friday

Job Responsibility

Provide administrative support to the CEO and assist with day-to-day office operations
Manage heavy calendar scheduling, coordinate meetings, and handle shifting priorities
Coordinate travel arrangements, including itineraries, logistics, and related documentation
Process and track expense reports accurately and in a timely manner
Prepare correspondence, reports, and other documents using Microsoft Office Suite
Learn and utilize a new database system to support organizational operations
Serve as a dependable point of contact and maintain professionalism in all communications
Multitask effectively and juggle multiple administrative responsibilities in a busy environment

What we offer

medical insurance
vision insurance
dental insurance
life insurance
disability insurance
401(k) plan

Fulltime

New

Administrative Assistant

We are looking for an Administrative Assistant to support daily office operation...

Location

United States , Murrieta

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in an administrative support, office coordination, or similar business support role
Strong ability to organize work, manage multiple responsibilities at once, and maintain close attention to detail
Clear and effective communication skills, both written and verbal, with a service-oriented mindset
Working knowledge of Microsoft Office applications, including Word, Excel, and Outlook, and the ability to learn new business systems quickly
Demonstrated discretion when handling confidential records, employee information, and sensitive business matters
Experience supporting timesheet processing, attendance tracking, data entry, and customer or account-related administrative tasks
Sound judgment and problem-solving ability in a busy office setting with shifting priorities
Effective interpersonal skills with the ability to work well with coworkers, visitors, vendors, and customers

Job Responsibility

Coordinate day-to-day office support activities, including maintaining files, managing incoming and outgoing mail, tracking documentation, and keeping supplies stocked
Process and monitor employee time records, attendance information, request tracking, and related administrative reporting with accuracy and timeliness
Arrange and follow up on building-related services such as maintenance visits, equipment servicing, cleaning support, and workplace security needs
Maintain regular communication with customers to review account activity, address concerns, collect feedback, and promote a high level of satisfaction
Compile service and account performance data, monitor key customer success indicators, and prepare summaries for leadership review
Draft, format, and distribute business correspondence, internal documents, reports, and other administrative materials as needed
Schedule meetings, coordinate office events, welcome visitors, and ensure onsite interactions are organized and attentive to detail
Support compliance with workplace safety practices, security procedures, and applicable operational requirements
Assist with additional administrative assignments and general office needs to support team effectiveness and business continuity

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan

New

Administrative Assistant

We are looking for a detail-oriented and adaptable Administrative Assistant to s...

Location

United States , Lansing

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent, along with at least 3 years of progressively responsible administrative experience, or an equivalent combination of education and related training
Two to four years of experience in administrative, clerical, secretarial, or front-office support roles
Proficiency with Microsoft Office applications, Outlook email, internet research tools, and database systems
Strong written communication, typing, and computer skills for producing documents, correspondence, and reports
Self-starter
works independently with minimal supervision
Effective interpersonal skills with the ability to provide courteous, accurate assistance to staff, clients, and visitors
Demonstrated ability to communicate with individuals who may have limited cognitive abilities or limited English proficiency and respond calmly in challenging situations
Working knowledge of standard office procedures, with the ability to manage multiple priorities and support several staff members at once

Job Responsibility

Manage high-volume inbound calls
deescalate upset or difficult clients
Provide administrative support to multiple teams simultaneously
Prepare, format, and distribute correspondence, reports, forms, and other business documents with a high level of accuracy and care
Enter, update, and maintain data in office systems and databases while ensuring records remain organized and current
Organize files, records, and office materials to improve accessibility and support efficient day-to-day operations
Communicate clearly and respectfully with clients, staff, and community members from a wide range of backgrounds, including individuals with disabilities or limited English proficiency
Handle confidential information responsibly and follow established procedures to protect sensitive client and organizational data
Independently prioritize competing assignments, respond appropriately to urgent situations, and help keep office workflows running smoothly

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Administrative Assistant

We are looking for an Administrative Assistant to support patient registration a...

Location

United States , Palo Alto

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma required
associate degree preferred
Ability to type at least 30 words per minute with strong overall computer proficiency
Experience working across multiple applications at the same time while maintaining accuracy and efficiency
Strong verbal and written communication skills with a consistent customer-focused approach
Knowledge of handling confidential information and completing documentation in a regulated healthcare environment
Ability to prioritize tasks independently, remain organized under pressure, and produce dependable work with limited supervision
Comfortable working in both stationary and mobile work settings as operational needs require
Bilingual skills are a plus

Job Responsibility

Manage patient intake and registration activities for a variety of patient types while ensuring records are entered accurately and without delay
Gather and verify demographic details, insurance coverage, and eligibility information through online resources and internal documentation workflows
Obtain required signatures for consent, privacy, and other registration-related forms, making sure all legal paperwork is completed properly
Collect co-pays, deductibles, deposits, and other required patient payments, and document each transaction according to established procedures
Scan and index registration materials and supporting documents into the appropriate systems before the end of each shift
Coordinate with clinical teams to provide wristbands, face sheets, labels, and other essential patient materials in a timely and thorough manner
Respond to updates and notifications from nursing staff promptly to keep patient records current and aligned with care activity
Support a positive patient experience by addressing inquiries courteously, managing visitor authorization requests, and safeguarding patient valuables in line with department guidelines
Maintain productivity during high-volume periods by organizing competing priorities effectively and contributing to team coverage as needed
Monitor office equipment readiness, follow downtime procedures when necessary, and participate in staff meetings, trainings, and other departmental activities

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

New

Administrative Assistant

We are seeking a dependable, organized, and detail-oriented Administrative Assis...

Location

United States , New Brighton

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
Previous administrative, clerical, customer service, or office support experience preferred
Strong written and verbal communication skills
Excellent organizational and time management abilities
Proficiency in Microsoft Office, including Word, Excel, and Outlook
Ability to work independently and manage multiple tasks effectively

Job Responsibility

Provide administrative support to managers and internal teams
Answer phone calls, respond to emails, and route inquiries appropriately
Schedule meetings, appointments, and calendars
Prepare documents, reports, and correspondence
Maintain filing systems, records, and databases
Coordinate office supplies, mail, and general administrative tasks
Assist with data entry, expense tracking, and other clerical duties
Support special projects and help maintain efficient day-to-day operations

What we offer

Medical
vision
dental
life and disability insurance
401(k) plan
free online training

New

Administrative Assistant

A small consulting firm in Chicago (under 10 employees) is looking for someone w...

Location

United States , Chicago

Salary:

50000.00 - 65000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

2+ years admin experience in a small business required
Strong communication skills are a must
QuickBooks or similar = a bonus
Must be self-directed and proactive
2+ years of experience in an administrative, office support, or receptionist position
Working knowledge of accounts payable, accounts receivable, and basic bookkeeping practices
Experience entering vendor invoices and maintaining accurate financial and administrative records
Proficiency with Google Workspace and QuickBooks, including QuickBooks Online, Desktop, Pro, or Enterprise
Strong organizational skills with the ability to manage schedules, documents, and multiple tasks effectively
Accurate data entry skills and strong attention to detail in both administrative and accounting-related work

Job Responsibility

Coordinate assignments and provide day-to-day administrative support to senior team members
Process accounts payable and accounts receivable activities, including entering vendor invoices and maintaining organized vendor records
Perform basic bookkeeping duties and assist with routine financial documentation using QuickBooks and related tools
Label, organize, and maintain incoming documents to ensure files and records remain accurate and easy to access
Update trackers, logs, and operational records with a high level of accuracy and attention to detail
Conduct research on a range of topics and present clear, reliable information to support team needs
Manage schedules, prioritize tasks, and help keep office activities running smoothly
Work closely with colleagues across the team to provide administrative assistance wherever needed and improve overall productivity
Learn and follow established company administrative procedures and apply them consistently in daily work
Support front office coverage by assisting with inbound calls, reception duties, and general data entry tasks as required

What we offer

medical
dental
vision
PTO
401k equivalent after 1 year

Fulltime

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