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Administrative Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Norfolk

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

Requirements:

  • Provides administrative support to all upper management and including Project Managers
  • Maintain physical and digital filing systems
  • Manages the main switchboard and directs callers to appropriate personnel, schedules appointments, signs for incoming packages and assists clients and visitors
  • Responds to emails and other digital queries and correspondence
  • Receives incoming mail, sorts, and delivers to the intended receipts
  • Manage calendars for employees time off as well as the attendance calendar
  • Drafts and edits quotes, reports, and other documents as needed
  • Inputs and updates information in databases and spreadsheets
  • Prepares safety meeting agenda and takes meeting minutes
  • Maintains Safety Programs, digitally and hard copies
  • Coordiantes logistics for meetings- including room set up and lunch
  • Operates and maintains office equipment consumables on a weekly basis to ensure we have ample supplies on had at all times
  • Research as requested and compile and summarizes information for reports or presentations
  • Post Employee hours on labor sheets and ensure time matches what is on the time keeping system
  • Updates and maintains the CW master spreadsheet by inputting new jobs and basic ongoing job information. Update weekly after production meetings
  • Assists customers that come into the office, take payments, create delivery tickets , page employee to assist in loading or unloading
  • Maintains employee information board
  • Print out job cards and create flyers
  • Administrative Assistance
  • Answering Inbound Calls
  • Data Entry
  • Receptionist Duties
  • Microsoft Excel
  • Spreadsheets
  • Distribute Incoming Mail
  • Scheduling Appt - Calendar Management
  • Coordinate Meetings
  • Operate Office Equipment
  • Create Reports
  • Flyers
What we offer:
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan

Additional Information:

Job Posted:
March 21, 2026

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