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Robert Half Logo Robert Half · Office Administration

Administrative Assistant

United States, Indianapolis · Job Posted May 27, 2026
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Job Description

We are looking for a detail-oriented Administrative Assistant to support daily operations in Indianapolis, Indiana. This contract opportunity with permanent potential is ideal for someone who excels at organization, communication, and administrative coordination within a fast-paced business environment. The person in this role will help keep documentation accurate, support application processing activities, and provide dependable assistance to both internal teams and clients.

Job Responsibility

  • Maintain organized and up-to-date records for financing applications, agreements, and customer information across internal tracking systems
  • Review incoming loan and lease documentation for completeness, assemble required paperwork, and route files to the appropriate teams for next steps
  • Coordinate calendars by arranging meetings, client visits, and team events while preparing supporting materials and related documentation
  • Perform day-to-day office administration, including drafting written correspondence, sorting mail and shipments, managing files, and monitoring supply levels
  • Assist the sales team by creating proposal materials, tracking open opportunities, and preparing status reports on applications and performance metrics
  • Handle sensitive client and financial data with discretion while following company policies and regulatory requirements
  • Support additional business initiatives such as audit preparation, staff training coordination, and process improvement projects as assigned by leadership

Requirements

  • Prior experience in administrative support, office coordination, or a similar business support role
  • Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint
  • Strong ability to organize documents, manage multiple priorities, and maintain accurate records
  • Experience ordering office supplies and supporting general workplace operations
  • Familiarity with handling mail and shipping tasks, including carriers such as UPS and FedEx
  • Effective written and verbal communication skills with a detail-oriented approach to internal and external interactions
  • Ability to work with confidential information and maintain a high level of accuracy and discretion

What we offer

  • medical, vision, dental, and life and disability insurance
  • eligibility to enroll in our company 401(k) plan
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