Administrative Assistant Job at Atria Senior Living (Rye Brook)

Job Responsibility

Performs the administrative and business office services tasks as assigned by the Community Business Director
Assists the Community Business Director with accounts receivable function to include maintaining resident data in systems and files
Assists the Community Business Director with accounts payable to include coding of invoices, data entry into systems
making copies and filing of vendor files
Assists the Community Business Director with payroll functions by running daily punch reports, correcting missed punch corrections and supporting pay period end functions and filing
train staff to proper time clock procedures
Assists the Community Business Director with human resource functions such as new hire orientation, enrollment and plan changes
maintaining of personnel files and tracking of FMLA, Worker’s Compensation, and other programs as assigned
Assists the Community Business Director with month end close procedures in collection of month end accruals from department heads
assists with account research as necessary
Assists with direct phone coverage with receptionist staff
Manages and orders community office supplies as needed
May drive company vehicle from community to social and other various destinations (only if required by community)
Supports sales effort by scheduling tours, completing phone inquiries, conducting tours as needed
May perform other duties as needed and/or assigned

High school diploma or general education degree (GED)
or one (1) to three (3) months related experience and/or training
or equivalent combination of education and experience
Proficient computer skills with experience using Microsoft Office and ability to navigate the internet
Must successfully complete all Atria specified training programs
State required training guidelines
Able to read and comprehend simple instructions, short correspondence, and memos
Ability to write simple correspondence
Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization
Able to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals
Able to apply common sense understanding to carry out detailed but uninvolved written or oral instructions
Ability to deal with problems involving a few concrete variables in standardized situations
Able to work various schedules and shifts as needed