Administrative assistant Job at Robert Half (Pittsburgh)

Administrative assistant

Robert Half

Location:
United States , Pittsburgh

Category:
Office Administration

Contract Type:
Not provided

Salary:

18.00 - 23.00 USD / Hour

Save Job

Apply Position

Job Description:

Our client in Shadyside, PA is hiring for an Administrative Assistant for a contract opportunity to cover a temporary leave starting May 4th - middle of August. We are seeking a reliable, detail oriented Administrative Assistant / Front Desk Coordinator to support daily office operations and create a welcoming, well organized front office environment. This role ensures our workspace is fully stocked, tidy, and running smoothly, while also providing light support to managers and staff as needed. Hours will be 10AM - 4PM, Monday - Friday.

Job Responsibility:

Serve as the first point of contact for visitors
greet and check in guests with a friendly, professional demeanor
Maintain a clean, organized front office and common areas
Assist managers with basic administrative tasks and office walk throughs to ensure cleanliness, organization, and preparedness
Monitor inventory and order office supplies, snacks, and café items regularly
Restock the café area daily, including beverages, snacks, and paper products
Manage supply purchases through the company Amazon account and other approved vendors
Keep the café and kitchen areas clean, stocked, and guest ready
Refill coffee, snacks, utensils, and other consumables as needed
Coordinate and place lunch orders for meetings and team events
Assist with vendor deliveries and ensure items are received and put away promptly
Conduct regular walk throughs to ensure meeting rooms, common spaces, and reception areas are tidy and fully supplied
Provide support similar to expense tracking platforms like Concur/Emburse (no direct expense reporting required)

Requirements:

Strong organizational skills with the ability to multitask and prioritize
Friendly, professional communication style and customer service mindset
Comfortable managing supplies, vendors, and frequent small purchases
Experience in an office or front desk setting preferred
Proven experience in office management or a similar administrative role
Strong organizational and multitasking abilities to handle diverse responsibilities
Proficiency in managing accounts payable and other financial tasks
Excellent communication skills, both written and verbal
Familiarity with office equipment, supplies management, and vendor coordination
Ability to work independently and collaboratively within a team
Proficiency in standard office software, such as Microsoft Office Suite
High level of attention to detail and problem-solving skills

What we offer:

medical
vision
dental
life and disability insurance
eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:
April 11, 2026

Employment Type:

Parttime

Work Type:

On-site work

Robert Half - All Job Offers

Job Link Share: