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Administrative Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Glendale Heights

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Category:
Office Administration

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Contract Type:
Employment contract

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Salary:

Not provided
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Job Description:

We are looking for a dependable Administrative Assistant to support daily front office operations in Glendale Heights, Illinois. This contract to permanent opportunity is ideal for someone who enjoys creating a welcoming environment, keeping administrative processes organized, and handling a variety of clerical tasks with accuracy. The person in this role will serve as a key point of contact for visitors and callers while helping maintain smooth office workflow. Spanish language skills are welcomed for candidates who can assist in a bilingual workplace.

Job Responsibility:

  • Welcome visitors, create a positive first impression, and direct guests to the appropriate staff or department
  • Manage incoming calls through the main phone line and route inquiries efficiently while maintaining courteous communication
  • Coordinate inbound and outbound mail, including package handling and overnight shipments, to ensure timely distribution
  • Monitor inventory levels for office materials and place supply orders to keep the workplace fully stocked
  • Complete general clerical work such as filing, document organization, and routine record maintenance
  • Enter and update basic information in office records and administrative systems with attention to detail
  • Provide day-to-day administrative assistance to support office operations and address additional tasks as business needs change

Requirements:

  • Previous experience in an administrative assistant, receptionist, or general office support role
  • Ability to answer inbound calls effectively and manage front desk responsibilities efficiently
  • Strong organizational skills with the ability to handle filing, recordkeeping, and multiple priorities
  • Experience with data entry and routine clerical tasks in an office environment
  • Comfortable ordering supplies and supporting general office administration
  • Clear written and verbal communication skills with a detail-oriented demeanor
  • Bilingual Spanish skills are highly preferred
  • Reliability, attention to detail, and the ability to work independently in a fast-paced setting
  • Experience with Microsoft Outlook is a must!
What we offer:
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan

Additional Information:

Job Posted:
May 11, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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